University of California Academic Student Employees (ASE) and Graduate Student Researchers (GSR) represented by the United Auto Workers (UAW) are eligible for reimbursement of some childcare expenses through a program established in the ASE and GSR collective bargaining agreements between UC and the UAW. The program described below is effective January 1, 2023.
Program Overview:
Effective January 1, 2023, each eligible ASE may receive up to $1,350 per quarter or $2,025 per semester for expenses incurred during the appointment period during the regular academic year. Each eligible GSR may receive up to $1,350 per fiscal quarter (as defined in the collective bargaining agreement). An employee must have a valid appointment for a minimum of 25 percent time for the duration of the term for which reimbursement is submitted. On October 1, 2023, the reimbursement amounts will increase to $1,375 per quarter (or fiscal quarter) or $2,062.50 per semester. On October 1, 2024, the reimbursement amounts will increase to $1,400 per quarter (or fiscal quarter) or $2,100 per semester. In addition, an ASE who meets the standard eligibility criteria for a summer session appointment in 2023 can be reimbursed up to $1,350 for eligible expenses incurred during the summer session terms. The $1,350 maximum applies regardless of the number of summer terms an ASE may work in a calendar year. For summer 2024, the amount will increase to $1,375. To be eligible for reimbursement during the summer term, the ASE must also be a registered student in the regular academic terms preceding and following the summer session appointment. GSRs who are employed for the equivalent of a fiscal quarter during the summer (defined as July 1- September 30) are eligible to receive up to $1,350 in 2023 and $1,375 in 2024.
Eligibility:
An eligible ASE or GSR is a registered student with at least a 25 percent appointment who has (a) qualified dependent(s). For the purposes of this program, qualified dependents are children in the custody of the ASE/GSR who are 12 years old or under as of July 1st for the following fiscal year which includes the current summer session and the new academic year.