Benefits

Death of Employee/ Family Member

When an employee or an employee's family member dies, the surviving family members or named beneficiaries may be eligible for certain benefits. Departmental HR staff should report the death immediately so notifications can be made and paperwork started.

Employee Assistance can provide counseling for employees dealing with the loss of a family member or coworker.

Reporting a Death

Immediately call HR at: (510) 664-9000, option 3. They will need the...

Departmental Human Resources: Eligibility

How benefits eligibility works For employees in career, academic, limited, partial-year career, contract, and floater appointments Eligibility for a particular benefits package depends on the type of job, the percentage of time worked, and the appointment length.

Full Benefits: Employees in the above categories (career, academic, limited, partial-year career, contract, and floater appointments), working 50 percent time or more for at least one year,...

Open Enrollment

Open Enrollment 2024

Open Enrollment for 2024 benefits is here! Enroll from October 26 through November 17 at 5 p.m.

Open Enrollment is your annual opportunity to maximize the comprehensive health benefits available to you as a UC employee. Please click on the...

Departmental Human Resources Managers & Generalists: New Hire, Rehire, Intercampus Transfer

When a new, rehired, or transferred employee begins work, please follow the steps below to ensure the employee is able to enroll in their desired benefits plans.

Inform new employee of applicable Benefits Package – Full, Mid-Level, Core or none Inform employee they must enroll in most of the Health and Welfare benefits within 31 days of the date of hire or date of eligibility. Inform employee they should be able to enroll online by choosing “Sign in to your accounts” on the UCnet website. If they...

Departmental Human Resources Managers & Generalists: Employees Returning from Leave

Employees must reenroll in benefits within 31 days of their return from a leave of absence using forms UPAY 850 (PDF) and/or UPAY 919 (PDF). To ensure all benefits resume as desired, employees must re-enroll in all of their Health & Welfare benefits, regardless of whether or not the benefit was continued while on leave.

If an employee is on leave for less than 120...

Departmental Human Resources Managers & Generalists: Leave of Absence Premium Overpayment

Timely action is required to formally put the employee on leave. If an employee is showing as active at the time of the monthly payroll deadline, the department will be charged for the following month’s premiums. Once charged, premiums are not refundable unless they are refunded automatically through the consolidated billing process. If UC is refunded the premium by the insurance company, then the department is also refunded.

To avoid this problem, departments must

Place the employee on leave in HCM in a timely manner Take an active role in assuring that employees going...

Departmental Human Resources Managers & Generalists: Employees Going on Leave

Please Note: This list is not intended to be all-inclusive, but covers major information needed for employees going on or returning from a leave of absence.

Important: see also Leave of Absence Overpayment Information.

At the beginning of a Leave of Absence:

Give employee the appropriate Benefits Checklist: Disability Checklist (includes pregnancy disability); for employees needing to...

Departmental Human Resources Managers & Generalists: Benefits Bridge for Lecturers

As part of the January 1, 2004, collective bargaining agreement between the University and NSF Unit 18 employees (lecturers), a Benefits Bridge provision was created.

What is the Benefits Bridge?

Allows continuation of benefits during the summer, IF a lecturer has a written commitment for re-employment at the end of the Benefits Bridge period If a lecturer is enrolled in a UC plan on the last day of their appointment, coverage can be maintained for up to three months by making direct payment, in advance to the payroll office, for the full...

Departmental Human Resources Managers & Generalists: Employees Going on Leave

Please Note: This list is not intended to be all-inclusive, but covers major information needed for employees going on or returning from a leave of absence.

Important: see also Leave of Absence Premium Overpayment Information

At the Beginning of a Leave of Absence, please ensure that all the following steps have been covered with the employee....

Departmental Human Resources Managers & Generalists: Change in Employment Status

Some employees hired initially in temporary, contract or part-time positions, and who are initially eligible for only the Mid-Level or Core benefits package, may become eligible for Full (or Mid-Level, if they had Core) benefits.

collapse all expand all Toward Full Benefits eligibility - 750/1,000 Hours

If an employee is not eligible for the Full benefits package when hired, and then works more than 1,000 eligible hours (750...