Background Check: Notification Process

This page describes the sequence in which departments and subjects will be notified by the University of California Police Department (UCPD) of the results of background checks for sensitive positions.

  1. When the background check finds no record of convictions:
    1. UCPD notifies the relevant department at once so that the hire or other personnel action may be completed.
    2. UCPD notifies the individual that he or she has passed the background check and is cleared for employment in the position.
  2. When the background check finds a record of convictions:
    1. UCPD first notifies the Review Committee and provides them with a summary of the background check findings.
    2. Once the Review Committee makes its decision (within 7 business days) on the individual’s suitability for the job, the committee notifies UCPD of its decision.
    3. UCPD notifies the relevant department of the Review Committee's decision. When the individual is already a career employee, the Review Committee's notification to the department may include recommending safeguards or restrictions to the job duties that would allow the department to employ the individual.
    4. UCPD notifies the individual of the Review Committee's decision. The notification will communicate to the individual one of three outcomes:
      • the individual cannot be employed in the position because of the conviction record;
      • the conviction record has been reviewed and does not disqualify the individual from employment in the position;
      • the individual may be employed in the position if the department is able to place certain restrictions upon the job duties.

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