Notice of Policy Changes (PPSM)

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From time to time, changes are made to PPSM at a systemwide or local level. When these changes are proposed or enacted, we will notify you of them here.

Apr. 26, 2021

Proposed Presidential Policy SARS-CoV-2 (COVID-19) Vaccination Program

The University of California Office of the President invites comments on a proposed Presidential Policy, SARS-CoV-2 (COVID-19) Vaccination Program. The Policy includes the following key issues:

  • Encourages universal vaccination

  • Requires students, faculty, academic appointees, and staff living, learning, or working on-premises or participating in person in University programs receive a COVID-19 vaccine

  • Provides for narrow exceptions and medical/disability exemptions

The Draft Proposed Presidential Policy SARS-CoV-2 (COVID-19) Vaccination Program can be read here.

We would appreciate receiving your comments no later than May 31, 2021. Please submit your comments or questions to CovidVaccinePolicyComments@ucop.edu

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Apr. 1, 2021

Presidential Policy: UC Health Participation in Activities under the End of Life Option Act

The University of California Office of the President invites comments on a proposed Presidential Policy UC Health Participation in Activities under the End of Life Option Act. The policy is proposed to be revised and includes the following key issues:

  • The issuance of the Interim Presidential Policy: UC Health Participation in Activities under the End of Life Option Act in 2016, coincided with the issuance of the End of Life Option Act (California Health and Safety Code §443, et seq., referred to in this policy as the “Option Act”) which allows terminally ill adult patients with the mental capacity to make medical decisions to request to be prescribed and self-administer an aid-in-dying drug to end their life if specific conditions are met.

  • The Option Act establishes specific procedures and requirements to be followed by patients and health care providers who choose to assist them. It also provides that, upon proper notice, a health care provider may “opt-out”.

  • UC Health has chosen not to opt-out but acknowledges the rights of individual employees to refrain from participating in activities authorized under the Option Act.

  • It is the policy of the University of California to extend to its patients the choices made available through the Option Act and to comply with its terms. The University, however, neither requires nor encourages any individual provider to participate. Participation in activities authorized under the Act is strictly voluntary.

The Draft Revised Presidential Policy UC Health Participation in Activities under the End of Life Option Act can be read here in both the redline and clean versions.

We would appreciate receiving your comments no later than June 24, 2021. Please submit your comments to brandi.schmitt@ucop.edu. If you have any questions, please contact Cathryn Nation at cathryn.nation@ucop.edu or (510) 987- 9705.

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Mar. 31, 2021

PPSM-2.210 (Absence from Work) - Pay for Family Care & Bonding Employee Consultation Period

The University of California is proposing revisions to PPSM-2.210 (Absence from Work), which applies to staff employees in the Professional & Support Staff, Managers & Senior Professionals, and Senior Management Group personnel groups. 

PPSM-2.210 has been updated to include language that describes the new Pay for Family Care and Bonding option, which will be implemented on July 1, 2021. Please note that only the sections of the Absence from Work policy that were updated as part of this review are included.

The proposed policy revisions are available to read here in redline and clean versions.

Employees covered by this policy who wish to provide comments on the proposed revisions may submit them to Abby Norris (Abigail.Norris@ucop.edu) by April 24, 2021.

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Mar. 2, 2021

UC's Native American Cultural Affiliation and Repatriation Policy

The University of California invites you to comment on proposed revisions to UC’s Native American Cultural Affiliation and Repatriation Policy through May 31, 2021. This revised Policy incorporates changes to the California Native American Graves Protection and Repatriation Act (CalNAGPRA), which were signed into law under AB 275 in September 2020 and became effective January 1, 2021.

The Policy reflects extensive input received from tribes, UC faculty and staff, and other key stakeholders.

The University is committed to the repatriation of Native American human remains and cultural items in accordance with the federal Native American Graves Protection and Repatriation Act (NAGPRA), its accompanying regulations, and CalNAGPRA. The fundamental importance of facilitating the repatriation of Native American and Native Hawaiian human remains and cultural items undergirds the Policy.

We look forward to the implementation of this policy. UC is committed to bringing the ancestors and their cultural items home.

You can access the revised policies on UCOP's website.

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Mar. 2, 2021

Proposed Presidential Policy on Classification of Gifts and Sponsored Awards

Policy Draft - Classification of Gifts and Sponsored Awards

The University has seen a significant increase in external support in the recent decade – especially from private foundations (including family foundations) and corporations. Though key concepts remain the same, the proposed policy provides greater clarity for properly classifying private support in contemporary circumstances. It also includes definitions, FAQs, and a checklist with weighted criteria.

If you have any questions or if you wish to comment, please contact Dragana Nikolajevic at Dragana.Nikolajevic@ucop.edu, no later than May 26, 2021.

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Feb. 1, 2021

PPSM-2 Definition of Terms

Revised PPSM-2 Definition of Terms

Changes include:

  • Formatting updates, deletion of redundant language, typographical amendments

Reporting Child Abuse & Neglect (CANRA)

Revised Reporting Child Abuse & Neglect (CANRA)

Changes include:

  • Technical updates per AB 1963:

    • a) expanded the definition of Mandated Reporters to include certain human resources employees (including academic personnel staff or other such location employees who are charged with handling discrimination complaints as defined by CANRA), and adults who supervise minor employees;

    • b) reformatted Appendix A to separate Mandated Reporter categories;

    • c) technical update of Appendix B-2; and

    • d) made updates for gender-neutral language.

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PPSM 20 Local Implementing Procedure

Revised Draft - Local Procedure 20: Recruitment and Promotion

Thank you for your feedback on our update of UC Berkeley’s local implementing procedures for PPSM 20 (Recruitment and Promotion) to help advance the goals of ourPrinciples of Community andStrategic Plan. We have made these changes to ensure consistent and equitable hiring processes across campus. Some of the change highlights include:

  • Minimum posting duration: Management/Senior Professional (MSP) - 14 calendar days from the date posted which will begin the next business day (mirroring Professional Support Staff (PSS) requirements).

  • Required Training: In order to ensure each search participant understands UC's obligations related to equal employment and affirmative action, hiring managers and members of the search committee are required to complete training prior to serving on a committee (to be renewed every 2 years). This training includes:

  • Applicant Statements for Contributions to Diversity, Equity, Inclusion and Belonging (DEIB): Supervisor and Manager level positions (i.e., classified as Supr 1-2 and Mgr 1-4) will include a brief statement submitted by the Applicant for the hiring manager/search committee’s review that will outline their past, current, and future contributions to diversity, equity, inclusion, and belonging (DEIB) in their work.

People & Culture made the revised local implementing procedures effective February 1, 2021.

We highly recommend visiting theUC Learning Center to take all required training soon so you can be fully prepared. Hiring managers and search chairs should also start asking panelists to complete the training before participating in any searches. If you have any questions, please reach out to us at agomez@berkeley.edu.

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Updated Interim Vaccination Program Policy

This has been revised to include employees at all locations 

Interim Policy: SARS-CoV-2 Vaccination Program.  Updated Jan 15, 2021


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