Notice of Policy Changes (PPSM)

UCOP logo

From time to time, changes are made to PPSM at a systemwide or local level. When these changes are proposed or enacted, we will notify you of them here.

Dec 6, 2022

Proposed Presidential Policy on Developing and Maintaining Presidential Policies

The University of California Office of the President invites comments on the proposed Presidential Policy on Developing and Maintaining Presidential Policies (“Policy on Policies”). 

The proposed substantive revisions include the following key provisions:

  • Updating the Policy name, scope, and summary to accurately reflect content; 

  • Adding and updating definitions for terms frequently used and removal of terms that are no longer used; 

  • Adding requirements such as: 

    • use of gender-neutral terms; 

    • cross-referencing of UC policies and laws for continued compliance and ease of maintenance; 

    • New Presidential Policies must be proposed through a Policy Review, developed in accordance with the Policy Development Process, and approved in accordance with the Presidential Policy Approval Process; 

    • all Presidential Policies must undergo a Policy Review every 5 years, or more frequently as necessary; 

    • a Compliance with Law Revision Process to handle changes to a policy that are for the purposes of law, rules, or regulations

    • rescinded Policies on the website must also include reference where current information can be found (if applicable);

    • policies must specify when a campus location delegation of authority is required, redelegatable and any restrictions on redelegations; 

    • Guidelines should be updated regularly to ensure the information remains current, useful, and in alignment with Presidential Policies

  • Adding responsibilities for the Policy Advisory Committee (PAC), Policy Steering Committee (PSC), Stakeholders, and Required Reviewers.

  • Revising procedures to describe the action steps for accomplishing required tasks that have to be completed.

  • Additional editorial changes for readability and clarity.

clean version of the policy can be read here, and a tracked changes version can be read here.

If you have any questions or if you wish to comment, please email policyoffice@ucop.edu by March 16, 2023


Nov. 14, 2022

Systemwide Review of Proposed Presidential Policy on Sustainable Practices.

The University of California Office of the President invites comments on the proposed updates to the existing Presidential Policy on Sustainable Practices.  The proposed revisions address the following key issues:

  • Green Building Design: The first two updates to this policy section codify campus best practices and respond to comments from the systemwide review of last year’s updates to the Sustainable Practices Policy and to requests from several Regents. The first update raises the minimum green building certification level for new buildings from LEED Silver to LEED Gold. The second update addresses the fact that parking structures are no longer eligible to earn LEED certification by requiring new parking structures to achieve a Parksmart Silver certification. Parksmart is a rating system similar to LEED that is designed for parking structures and has already been piloted on two UC campuses. The third update to this section removed references to the Savings by Design Program that California’s investor-owned utility companies recently discontinued.

  • Climate Protection: The date that campuses will achieve carbon neutrality from scope 3 sources was moved up from 2050 to 2045 to align with the State of California’s updated goal. A new provision was added to the Procedures section to integrate the University’s “Framework for Incorporating Environmental & Climate Justice into Climate Action” into the climate action planning processes.

  • Zero Waste: The target dates for the food service-related single-use plastic requirements were postponed until July 2024 to allow time for food service facilities to adjust to post-pandemic operating conditions. Additionally, as campuses can no longer count incinerated waste toward their waste diversion rates, language related to that completed transition was removed.

  • Sustainable Foodservice: Consistent with comments received during the systemwide review of last year’s updates to the Sustainable Practices Policy, this update sets a new target for UC locations to procure 25% plant-based food by 2030 and strive to procure 30%. These new targets will facilitate and track efforts to reduce the carbon footprint of food served at UC locations.

  • Sustainability at UC Health: The updates to this policy section set new goals for sustainable procurement. Specifically, provisions were added to cover medical device reprocessing and the procurement of appliances, hardware, and office supplies.

  • Health and Well-Being: Drawing on research, analysis, and pilot projects led by the Global Food Initiative, Healthy Campus Network and Healthy Beverage Initiative, updates to this policy section establish targets for the percentage of beverages and food in vending machines that meet the UC Healthy Vending Guidelines. Additional provisions cover the marketing of healthy vending items, energy efficiency, and zero waste goals for vending machines.

  • Minor revisions throughout the policy remove outdated language and targets and help to clarify the intent and improve the readability of the document.

A clean version of the policy can be read here, and a tracked changes version can be read here.

If you have any questions or if you wish to comment, please use this Google form by January 30, 2023


Learn More