Notice of Policy Changes (PPSM)

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From time to time, changes are made to PPSM at a systemwide or local level. When these changes are proposed or enacted, we will notify you of them here.

Apr. 30, 2020

Presidential Policy, UC Seismic Safety Policy  

The University of California Office of the President invites comments on a proposed Presidential Policy, UC Seismic Safety Policy, UC-CR-17-0324. The Seismic Policy has been revised per the guidance of the UC Seismic Advisory Board - a council of structural and geotechnical engineers with seismic expertise appointment by the Office of the President to advise the University. The policy is proposed to be revised and includes the following key issues:

  • Policy implementation procedures are moved from the Policy and published to the UCOP website within the UC Facilities Manual. The UC Facilities Manual is a repository for information and procedures related to UC Capital Programs practices.

  • Technical seismic engineering standards are updated to reflect current California Building Code and industry standards, and where applicable, specification of technical seismic engineering standards are moved from the Policy to the UC Facilities Manual.

  • Policy requirements are clarified, and sections of the Policy Text are re-organized into a more logical sequence for clarity.

You may access the proposed redlined version at Presidential Policy, UC Seismic Safety Policy (redlined version), and the clean version at Presidential Policy, UC Seismic Safety Policy (clean version)

Employees covered by this policy who wish to provide comments on the proposed revisions may submit them to Lauren Friedman (lauren.friedman@ucop.edu) no later than July 20, 2020. Given the current environment and uncertainty due to the COVID-19 emergency, please contact Lauren if a time extension is needed. 

Mar. 2, 2020

Proposed Revised Policy - Travel Regulations  

The University of California Office of the President invites comments on a proposed revision to Presidential Policy Business and Finance Bulletin G-28: Travel Regulations. The proposed policy revision includes the following key issues:

  • Incorporate Internal Audit Recommendation to include requirements for documentation to support business or first-class travel.

  • Incorporate Internal Audit Recommendation to include the need to document the business purpose of each day of travel.

  • Addition of a new section within the policy that addresses sustainable travel recommendations.

  • Gender-neutral language.

We would appreciate receiving your comments no later than May 26, 2020. Please submit all comments to John.Barrett@ucop.edu. lf you have questions, please contact John Barrett at (510) 987-0903.

The redlined policy can be read here

The original policy can be read here


 

Feb. 28, 2020

Proposed Policy - Gender Recognition & Lived Name

The University of California Office of the President invites comments on a proposed Presidential Policy: Gender Recognition and Lived Name. It is proposed that the policy be fully implemented by UC campuses and locations by July 1, 2021, and it includes the following key issues:

  • The University must provide three equally recognized gender options on university-issued documents and information systems — female, male and nonbinary.

  • The University must provide an efficient process for students and employees to retroactively amend their gender designations and lived names on university-issued documents and in information systems.

  • The legal name of university students, employees, alumni and affiliates, if different than the individual’s lived name, must be kept confidential and must not be published on documents or displayed in information systems that do not require a person’s legal name.

The Proposed Policy can be read here

The Proposed Appendix 1 can be read here

If you have any questions or if you wish to comment, please contact Liz Halimah at elizabeth.halimah@ucop.edu by May 15, 2020.

 


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