Read Personnel Policies for Staff Absence from Work Policy (PDF) or the contract that covers the employee before determining holiday pay:
- If the contract states that the number of hours of holiday pay must be calculated based on the number of hours on pay status, use the following table.
- Some contracts require that the holiday hours be subtracted from the number of hours on pay status before figuring the hours of holiday pay due. Others do not subtract the holiday hours. Some contracts give specific instructions on holiday pay for less-than-full-time employees. Please read the appropriate contract carefully.
- See the examples below for assistance using the table, but remember that these examples may not be appropriate for all employees. Read the policy or contract first.
| Holiday Table | |||||||
| Hours on Pay Status | % Time on Pay Status | Hours of Holiday Pay | |||||
|---|---|---|---|---|---|---|---|
| 136-Hr Month | 144-Hr Month | 152-Hr Month | 160-Hr Month | 168-Hr Month | 176-Hr Month | ||
| 0-67 | 0-71 | 0-75 | 0-79 | 0-83 | 0-87 | --- | 0 |
| 68-77 | 72-81 | 76-85 | 80-89 | 84-94 | 88-98 | 50-56 | 4 |
| 78-93 | 82-99 | 86-104 | 90-109 | 95-115 | 99-120 | 57-68 | 5 |
| 94-110 | 100-117 | 105-123 | 110-129 | 116-136 | 121-142 | 69-80 | 6 |
| 111-127 | 118-135 | 124-142 | 130-149 | 137-157 | 143-164 | 81-93 | 7 |
| 128-136 | 136-144 | 143-152 | 150-160 | 158-168 | 165-176 | 94-100 | 8 |
How to use the holiday table
Example A: Part-time non-exempt employee - click to expand
In January 2010, a part-time non-exempt employee works 102 hours. To determine holiday pay for this employee:
- Determine the number of working hours in the month (Payroll Office). In January 2010, there were 168 working hours (including holidays).
- Subtract the total number of holiday hours in January 2010 (in this case 16 hours for New Year's and Martin Luther King, Jr. holidays) from 168, to equal 152 hours.
- Using the "Holiday Table" above, find the column of hours on pay status that corresponds to the number of working hours in the month. In this example, use the "152-Hr Month" column.
- The employee worked 102 hours this month. In the "152-Hr Month" column, find the row that includes 102. In this example, it would be the 3rd row in the"152-Hr Month" column, which has the hour span "86-104."
- Find the corresponding number of "Hours of Holiday Pay" at the far right of that row. In this example, the part-time employee earns 5 hours of holiday pay for each holiday.
- Multiply the "Hours of Holiday Pay" by the number of holidays in the month. In this example, since there are 2 holidays in January, the part-time employee earns 5 x 2, or 10 hours, of holiday pay in this month.
- Consequently, the total pay for January is 112 hours: 102 hours worked + 10 hours of holiday pay.
Example B: Part-time exempt employee - click to expand
For an exempt employee, holiday pay is determined according to percentage of time on pay status.
Looking at the last 2 columns in the "Holiday Table"above, A 50% exempt employee would accrue 4 hours of holiday pay.
Looking at the last 2 columns in the "Holiday Table"above, A 50% exempt employee would accrue 4 hours of holiday pay.
For further examples on accruing holiday pay see: Time Reporting and Leave Accrual Guidelines.
If you have questions about holiday pay after you have reviewed the correct policy or contract, please contact your Employee Relations Consultant.