Legacy HCM: Action/Reason Chart (WFA)

Printable version: Action/Reason Chart  (PDF)

Table of Contents

Note: The following Action Reason chart is meant as reference for Legacy HCM data (pre UCPath). It shows the Action and Action Reason codes, descriptions and usages as of the retirement of UC Berkeley’s HCM system in March of 2019.

Click an Action Code below to jump to it, or scroll down through the alphabetical list.

ADD Add Contingent Worker PAY Pay Rate Change
COM Completion (Contingent Workers) PLA Leave of Absence - Paid
DEM Demotion POS Budgeted Position Change
DTA Data Change PRO Promotion
HIR Hire Applicant (through TAM recruitment/Manage Hires) -or-
Hire (Academic and Student, or Staff w/recruitment waiver)
REH Rehire
JED Earnings Distribution Change RFL Return from Leave
JLP Job Level - Paid Leave RNW Re-Engage Non-Employee
JLU Job Level - Leave Without Pay TER Termination
JRC Job Reclassification TIN Transfer Out
LOA Leave of Absence - Unpaid XFR Transfer In

 

Action CodeDescriptionReason CodeDescriptionWhen to Use
 
ADD Add Contingent Worker AFF Staff of UC/OP/Affiliated Org Use to create a Contingent Worker record for staff of UC/OP/Affiliated Organization.
CNS Consultant Use to create a Contingent Worker record for a consultant.
COM Committee Member Use to create a Contingent Worker record for a committee member.
HSC HHMI Scholar Use to create a Contingent Worker record for an HHMI Scholar.
IND Independent Contractor Use to create a Contingent Worker record for an independent contractor.
LBL Employee of LBL Use to create a Contingent Worker record for an LBL employee.
LPD LBL/DOE Postdoc Use to create a Contingent Worker record for an LBL/DOE Postdoc.
SFC Unpaid Student Facilitator Use to create a Contingent Worker record for an Unpaid Student Facilitator (DECAL student).
TMP Temporary Agency Staff Use to create a Contingent Worker record for Temporary Agency staff.
VOL Volunteer Use to create a Contingent Worker record for a staff volunteer.
VSC Visiting Scholar Use to create a Contingent Worker record for a Visiting Scholar (relationship w/department).
VSR Visiting Student Researcher Use to create a Contingent Worker record for a Visiting Student Researcher (relationship w/department).
 
COM Completion (For Contingent Workers Only) Use to end a Contingent Worker appointment. Will change status from "Active" to "Terminated." COM Complete Assignment (non-EE) Use to end a Contingent Worker appointment when complete.
DEA Death (non-EE) Use to end a Contingent Worker appointment as a result of death.
INV Involuntary (non-EE) Use when a Contingent Worker involuntarily leaves an appointment prior to completion.
NOS No Show (non-EE) Use when a Contingent Worker has been entered into HCM but does not show up to begin work.
VOL Voluntary (non-EE) Use when a Contingent Worker voluntarily leaves an appointment prior to completion.
 
DEM Demotion (For Employees Only) INV Involuntary Use when an employee moves involuntarily from one UCB position to another UCB position with a lower salary range midpoint.
VOL Voluntary Use when an employee moves voluntarily from one UCB position to another UCB position with a lower salary range midpoint.
 
DTA Data Change APD Appointment Date Use to establish an earlier appointment end date or indefinite date.
APT Appointment Type (EE Only) Use to change an employee's Appointment Type (e.g., from "3-Limited" to 2-Regular/Career"). Note: For Appointment Type changes resulting from filling a TAM job opening, use Transfer: APT Transfer - Appointment Type.
COR Correction
(Valid for EE or CWR)
Use to correct an incorrect data value on the current row of an employee record.
CST Change Status
(EE Only)
Use to change the Fixed/Variable status of a positive time employee. Note: To change a Career employee from Fixed to Variable status, use Data Change: RTI Reduction in Time/Layoff Indefinite or RTV Reduction in Time/Layoff Temporary.
DPT Dept. ID Change - Reorg
(Valid for EE or CWR)
Do not use. Indicates a change made by Central to update an employee's Job Department due to reorganization or org tree node inactivation.
ERD Expected Return Date Use to update an employee's leave expected return date.
FLS FLSA Status Change Use to Change the FLSA Status on the HCM Job record. This change is necessary on some Job records using a normally Exempt Jobcode when the salary/FTE falls below Federal rules for Exempt Status.
LVC Leave Code
(EE Only)
Use to update an employee's Leave Code.
MTC Mass Title Change-Central Only
(EE Only)
Do not use. Indicates a mass change by Central to all affected titles.
PER Percent Time Change
(EE Only)
Use to increase or decrease percent time (Job FTE) on an academic or casual/restricted appointment, or to increase percent time on a staff appointment. (See Data Change: RTI, RTT, RTV.)
PRE Phased Retirement Reduction End Use to end Phased Retirement if the employee is terminating the program and not retiring.
PRR Phased Retirement Reduction Use to establish the Phased Retirement Program.
Use for each subsequent reduction as part of Phased Retirement.
PSC Pay Schedule Change/Conversion
(EE Only)
Used for either mass conversion or individual changes to Pay Schedule (for example from Monthly MO/MA to Biweekly BW pay cycle.
REV Five-Year Review-Academic Use when a five-year review for an academic appointment resulted in no salary action
RPN Reappoint Contingent Worker
(CWR Only)
Use to renew a Contingent Worker assignment with no break in service, or to extend an assignment end date.
RPT Renewal/Reappointment
(EE Only)
Use to renew an employee's appointment with no break in service, by extending an appointment end date.
RTI Reduction in Time/Layoff Indefinite
(EE Only)
Use when management initiates a reduction in percent time (Job FTE) indefinitely, on an academic or staff appointment that would be eligible for preferential rehire in the event of a layoff.
RTS Reduction in Time with Severance
(EE Only)
Use when management initiates a reduction in percent time (Job FTE) indefinitely, and employee is eligible for and accepts severance pay for the reduction. Limited use. Check the appropriate personnel program.
RTT Reduction in Time/Layoff Temporary
(EE Only)
Use when management initiates a reduction in percent time (Job FTE) temporarily, on an academic or staff appointment.
RTV Reduction in Time-Voluntary
(EE Only)
Use when an employee initiates a reduction in percent time (Job FTE) indefinitely or temporarily, on a staff appointment that would be eligible for preferential rehire in the event of a layoff.
SDC START Program Data Change - Central Only
(EE Only)
Do not use. Restricted to HR Records Management. It is used to record a change to the START (Staff Academic Reduction in Time) program begin date, end date, or "RTP" distribution line percent.
STA START Program Begin - Central Only
(EE Only)
Do not use. Restricted to HR Records Management. Used to record the beginning date of START program participation.
STE START Program End
(EE Only)
Restricted to HR Records Management. It is used to record the ending date of START program participation.
SUP Supervisor Change
(Valid for EE or CWR)
Use to change an employee's supervisor.
TCC Time Code Change
(EE Only)
Use to change an employee's Time Code (e.g., from E-exception to Z-Positive Roster).
TYR Terminal Year Appointment
(EE Only)
Use to indicate an academic appointee's final year after not receiving tenure.
 
HIR

Hire Use to hire a new employee or to add a new employment instance (concurrent job record) for an active employee.
Use for the first Employment Instance on a new hire

(Person level- affects the person)

HIR Hire Use to hire an individual new to the UCB campus.
HOP Hire from UCOP Use to hire an individual who was previously employed by UC Office of the President.
HSL Hire from State/Lab Use to hire an individual who was previously employed by a UC Laboratory or other California state institution.
HUC Hire from other UC Campus Use to hire an individual who was previously employed by a UC campus other than Berkeley.
RET Hire UC System Staff Retiree Use to hire an individual staff member who previously retired from the University of California system.
 
Hire (job level) Use for additional new jobs (Employment Instances) on a currently active employee ACA Additional Compensation Use for academic appointees receiving additional compensation.
ADD Additional Job Use to add a new concurrent appointment whose dates overlap one or more active appointments (i.e., when an employee holds two or more appointments/part time jobs at the same time).
INT Intern Use to add a concurrent appointment that is an internship.
RAD Recall to Active Duty Emeritus Use to add a recall appointment when a faculty member already has an emeritus job.
STP Stipend-Academic Use to give a stipend to an academic appointee. Note: For staff stipends, use Pay Rate Change: Stipend-Staff on current record - do not add an additional employment instance.
 
JED Earnings Distribution Change (For Employees Only) COA Mass COA Change-Central Only Do not use. Indicates a mass change by Central to all affected distributions.
DIS Distribution Use to:
  • Change chartstrings to which earnings will be charged
  • Add or change a Work-Study Code
  • Re-allocate existing distribution percent (no change to Job FTE)
ECC Earnings Code Change Use to apply a more appropriate earnings code, oftentimes newly available.
 
JLP Job Level - Paid Leave (For Employees Only) Use when an employee is taking a paid leave of absence from one appointment but remaining active in another appointment. This action does not place the employee on leave in PPS. Note: This action is only valid for employees with more than one active appointment. For employees with one appointment only, or for employees taking a paid leave of absence on all appointments, use Action PLA: Leave of Absence - Paid. ADM Administrative Use when campus administration has granted paid leave for an event or activity.
ASM Active Service Modified Not a leave. Used for tracking modified service when an academic appointee has substantial responsibility for a newborn child or adoptee.
CHB Child Bearing Use for paid pregnancy disability leave.
FML FMLA-Family Medical Leave Use for paid leave eligible under the Family Medical Leave Act (FMLA).
FUR Furlough Use when an employee has a pre-designated paid period of time off included in the type of position held.
GOV Gov/Public Service Use for paid leave granted to perform government or public service.
LLS Leave in Lieu of Sabbatical Use for paid leave granted to faculty when sabbatical policies cannot be invoked (requires exceptional approval).
MED Medical Use for paid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA).
OAC Other Academic Use for other academic-related paid leave not eligible under other types of leave.
PAR Parental Use for paid leave to bond with a child after birth or adoption.
PER Personal Use for employee-initiated paid leave granted for personal reasons.
PRO Professional Develop Use for paid leave granted to take coursework (internship, etc.) for professional development.
RES Special Research-Academic Use for paid leave granted to conduct research.
SFP Sabbatical-Full Pay Acad Use for sabbatical leave at full pay.
SPP Sabbatical Partial Pay Acad Use for sabbatical leave at partial pay.
SRF Sabbatical-in-Res-Full Acad Use for sabbatical leave in residence at full pay.
SRP Sabbatical-in-Res-Partial Acad Use for sabbatical leave in residence at partial pay.
 
JLU Job Level - Leave Without Pay (For Employees Only) Use when an employee is taking an unpaid leave of absence from one appointment but remaining active in another appointment. This action does not place the employee on leave in PPS. Note: This action is only valid for employees with more than one active appointment. For employees with one appointment only, or for employees taking an unpaid leave of absence on all appointments, use Action LOA: Leave of Absence - Unpaid. ADM Administrative Use when campus administration has granted unpaid leave for an event or activity.
BBP Benefits Bridge Period Use for qualified Non-Senate Faculty employees to continue health and welfare benefits for up to three months between active NSF appointments.
CHB Child Bearing Use for unpaid pregnancy disability leave.
FML FMLA-Family Medical Leave Use for unpaid leave eligible under the Family Medical Leave Act (FMLA).
FUR Furlough Use when an employee has a pre-designated unpaid period of time off included in the type of position held.
GOV Gov/Public Service Use for unpaid leave granted to perform government or public service.
MED Medical Use for unpaid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA).
OAC Other Academic Use for other academic-related unpaid leave not eligible under other types of leave.
PAR Parental Use for unpaid leave to bond with a child after birth or adoption.
PER Personal Use for employee-initiated unpaid leave granted for personal reasons.
PRO Professional Develop Use for unpaid leave granted to take coursework (internship, etc.) for professional development.
RES Special Research-Academic Use for unpaid leave granted to conduct research.
TLO Temporary Layoff Use to reduce an employee's time to zero temporarily (management-initiated).
 
JRC Job Reclassification (For Employees Only) RCD Downward Use when an employee's position is reclassified to a title with a lower salary range midpoint.
RCL Lateral Use when an employee's position is reclassified to a title with the same salary range midpoint.
RCU Upward Use when an employee's position is reclassified to a title with a higher salary range midpoint.
RPJ Return Use to end a temporary job reclassification when the employee's regular position is non-budgeted. (See Note under JRC TMP for budgeted positions.)
SER Series Change-Academic Use to change the job title of an academic appointee from one title series to another title series. Note: Check the appropriate box to indicate whether the reclassification was "With Recruitment" or "With Waiver."
TMP Temporary Use for a temporary job reclassification when the employee's regular position is non-budgeted. Note: For a permanently budgeted position, place the budgeted postion on hold using POS PRT, and add a concurrent job for the temporary reclassification. End the temporary job reclassification using TER EAD, and take the budgeted position off hold using POS RMV.
 
LOA Leave of Absence - Unpaid (For Employees Only) Use when an employee is taking an unpaid leave of absence from all active appointments (person level leave). This action places the employee on leave in PPS. Note: Each appointment should be placed on leave. The Effective Date and Expected Return Date on all appointments must be equal. ADM Administrative Use when campus administration has granted unpaid leave for an event or activity.
BBP Benefits Bridge Period Use for qualified Non-Senate Faculty employees to continue health and welfare benefits for up to three months between active NSF appointments.
CHB Child Bearing Use for unpaid pregnancy disability leave.
FML FMLA-Family Medical Leave Use for unpaid leave eligible under the Family Medical Leave Act (FMLA).
FUR Furlough Use when an employee has a pre-designated unpaid period of time off included in the type of position held.
GOV Gov/Public Service Use for unpaid leave granted to perform government or public service.
INP Initial Period-Academic Use when an academic appointee does not arrive on campus to begin work for at least one semester following the date of hire.
MED Medical Use for unpaid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA).
MIL Military Service Use for unpaid leave granted for military service.
OAC Other Academic Use for other academic-related unpaid leave not eligible under other types of leave.
PAR Parental Use for unpaid leave to bond with a child after birth or adoption.
PER Personal Use for employee-initiated unpaid leave granted for personal reasons.
PRO Professional Develop Use for unpaid leave granted to take coursework (internship, etc.) for professional development.
RES Special Research-Academic Use for unpaid leave granted to conduct research.
TLO Temporary Layoff Use to reduce an employee's time to zero temporarily (management-initiated).
WKC Workers' Compensation Use for unpaid leave eligible under Workers' Compensation policies.
 
PAY Pay Rate Change (For Employees Only)
DIS Disciplinary Use when a department takes disciplinary action against an employee resulting in a reduction in pay.
EQA Equity Adjustment-Individual Use to adjust an individual employee's pay based upon an inequity. This code is also used to provide salary increases to students or employees who do not receive regular increases.
MER Merit Use when an employee receives a pay increase based upon performance within an established merit program, or when an academic appointee receives an advancement in step without a change in title or rank.
MKT Market Adjustment - Academic Use only as directed by APO to make an adjustment to pay for Professorial & Academic Researcher titles to implement 10/1/07 Market salary scales.
NAA Negotiated Agreement Adjustment Use to increase salaries for members of a bargaining unit to implement a negotiated agreement when the increase is not merit-based nor a range adjustment.
PAR Parity Adjustment Use to bring a group of employees into alignment with comparison groups.
RAC Range Adjustment-Central Only Do not use. Indicates a mass change by Central to all affected ranges.
RAD Range Adjustment-Department Use to make a range adjustment within the department.
RET Return to Base Use to end a stipend for a staff appointee.
RIA Review Increase-Academic Use when an academic review results in a salary increase but no change to step.
SCA Salary Scale Change-Acad Use to make an adjustment when there has been a salary scale change due to market.
SDA Shift Differential Adjustment Use to make an adjustment to the Shift Differential rate on the Distribution page as a result of a change in policy or contract.
SIM Salary Increase to Minimum Use to increase an employee's salary to the minimum value for the range.
SRB Reduction to Base Pay Use to enter a salary reduction based upon employee participation in the Systemwide Furlough Plan for 2009-10.
STM Structure Modification Use when employee's step changes due to add, delete or re-numbering of steps for the title. May or may not result in a pay change for the employee.
STP Stipend-Staff Use to give a stipend to a staff appointee. Note: For academic stipends, add an appointment using Add Concurrent Job and choose Additional Job: Stipend-Academic.
TIM Time in Title-
Academic Students
Use to give a step increase to GSIs or GSRs based on either years of service or where they are in their degree program, (e.g., passed orals).
 
PLA Leave of Absence - Paid (For Employees Only) Use when an employee is taking a paid leave of absence from all active appointments (person level leave). This action places the employee on leave in PPS. Note: Each appointment should be placed on leave. The Effective Date and Expected Return Date on additional appointments must be equal to or within the leave dates on the Home Department appointment. ADM Administrative Use when campus administration has granted paid leave for an event or activity.
ASM Active Service Modified Not a leave. Used for tracking modified service when an academic appointee has substantial responsibility for a newborn child or adoptee.
CHB Child Bearing Use for paid pregnancy disability leave.
FML FMLA-Family Medical Leave Use for paid leave eligible under the Family Medical Leave Act (FMLA).
FUR Furlough Use when an employee has a pre-designated paid period of time off included in the type of position held.
GOV Gov/Public Service Use for paid leave granted to perform government or public service.
LLS Leave in Lieu of Sabbatical Use for paid leave granted to faculty when sabbatical policies cannot be invoked (requires exceptional approval).
MED Medical Use for paid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA).
MIL Military Service Use for paid leave granted for military service.
OAC Other Academic Use for other academic-related paid leave not eligible under other types of leave.
PAR Parental Use for paid leave to bond with a child after birth or adoption.
PER Personal Use for employee-initiated paid leave granted for personal reasons.
PRO Professional Develop Use for paid leave granted to take coursework (internship, etc.) for professional development.
RES Special Research-Academic Use for paid leave granted to conduct research.
SFP Sabbatical-Full Pay Acad Use for sabbatical leave at full pay.
SPP Sabbatical Partial Pay Acad Use for sabbatical leave at partial pay.
SRF Sabbatical-in-Res-Full Acad Use for sabbatical leave in residence at full pay.
SRP Sabbatical-in-Res-Partial Acad Use for sabbatical leave in residence at partial pay.
WKC Workers' Compensation Use for paid leave eligible under Workers' Compensation policies.
 
POS Budgeted Position Change (For Employees Only) CHG Change Position Number
(Job Data only)
Use when changing an incumbent's Position Number, as a result of headcount consolidation or restructuring only.
CNV Pos Mgmt Conversion
(Job Data only)
Do not use. Indicates a job record added by the system for Position Management conversion. (Inactive as of 12/2/12)
DEP Department
(Position only)
Use to update a position's Department. (Automatically updates incumbent Job records if current or future row.)
EME Emeritus Title Change
(Position Only)
Use when updating the Job Code on a Position for a Faculty member who is retiring as Emeritus. (Requires additional transaction in incumbent's Job Data to complete the Rehire-Emeritus action.)
FTE Change in Budgeted FTE
(Job Data Only)
Use to increase or decrease Budgeted FTE.
INA Position Inactivated
(Position only)
Use to inactivate a position.
HCD Headcount Decrease
(Position only)
Use to decrease a position's Headcount.
HCI Headcount Increase
(Position only)
Use to increase a position's Headcount.
HRS Standard Hours
(Position only)
Use to update a position's Standard Hours. (Requires additional transaction in incumbent's Job Data to complete the Data Change-Percent Time Change.)
JRC Job Reclassification
(Position only)
Use to update the Job Code on a staff position. (Requires additional transaction in incumbent's Job Data to complete the Job Reclassification.)
LOC Location
(Position only)
Use to update a position's Location. (Automatically updates incumbent Job records if current or future row.)
LVL Level 7 Department
(Position only)
Use to update a position's Level 7 Department ID.
NEW New Position
(Position only)
Use to create a new position.
OVR Override Position Data
(Job Data only)
Use when activating the Override Position Data button on the job record, for purposes of disconnecting that Job record from any Position updates. (Note: If activating the Override Position Data button for purposes of updating Job Data fields, use an Action and Reason that reflect the job record update.)
PRO Academic Promotion
(Position only)
Use to update the Job Code on a Position for a Faculty member who is receiving an Academic Promotion. (Requires additional transaction in incumbent's Job Data to complete the Academic Promotion.)
PRT Position Hold
(Job Data Only)
Use to hold a permanently budgeted position while temporarily paying an employee using an unbudgeted chartstring (e.g., while the employee does an internship, takes a paid sabbatical, etc.).
REP Reports To
(Position only)
Use to update a position's Reports To position number. (Automatically updates incumbent Job records if current or future row.)
RMV Remove Position Hold
(Job Data Only)
Use to remove the hold from a permanently budgeted position.
UPD Position Data Update
(Position only)
Use when updating multiple fields on a Position, excluding updates to Job Code. (Automatically updates incumbent Job records if Department, Standard Hours, Location and/or Reports To are updated but Job Code is not updated, and is current or future row.) (Note: For updates to Job Code, use Reclassification or Academic Promotion reasons.)
USE Use Position Data
(Job Data only)
Use when activating the Use Position Data button to revert to position data fields and reconnect the job record to any position data updates.
 
PRO Promotion (For Employees Only) ACA Academic Use to advance an academic appointee from one rank to another within a title series.
CAR Career Ladder Use when an employee in a Career Ladder position moves to a higher level within the Career Ladder.
PRO Promotion Use when an employee moves from one UCB position to another UCB position with a higher salary range midpoint.
RZN Regularization Use for faculty, initially appointed Acting Assistant Professors, who have now completed doctoral degree requirements and changed to Assistant Professor title.
 
REH

Rehire (For Employees Only)   For staff positions with recruitment, enter the Job Requisition number.   Use for the first Employment Instance on a new rehire (separated employee).    

(Person level - affects the person)

EME Emeritus Status Use to enter a rehire action on a faculty employee returning as Emeritus (action follows TER EME).
PRL Preferential Rehire-Layoff Use to rehire a former UCB employee eligible for preferential rehire under layoff policies.
PRM Preferential Rehire-Medic Sep Use to rehire a former UCB employee eligible for preferential rehire under medical separation policies.
RCL Recall from Layoff Use to rehire a former UCB employee eligible under recall policies.
REH Rehire Use to rehire a former UCB employee, with or without recruitment.
REI Reinstatement Use only for circumstances of reinstatement of employment, where the termination has been suspended or reversed (e.g., due to a grievance settlement), usually without a break in service.
RET Rehire UC Berkeley Staff Retiree Use to rehire an individual staff member who previously retired from UC Berkeley.
ROP Rehire - from UCOP Use to rehire a former UCB employee who was previously employed by UC Office of the President.
RSL Rehire - from State/Lab Use to rehire a former UCB employee who was previously employed by a UC Laboratory or other California state institution.
RUC Rehire - from other UC Campus Use to rehire a former UCB employee who was previously employed by a UC campus other than Berkeley.
 
Rehire (job level) Use for reactivating additional jobs (Employment Instances) in terminated status, only for a currently active employee.
ACA Additional Compensation Use for academic appointees receiving additional compensation.
ADD Additional Job Use to add a new concurrent appointment whose dates overlap one or more active appointments (i.e., when an employee holds two or more appointments/part time jobs at the same time).
INT Intern Use to add a concurrent appointment that is an internship.
RAD Recall to Active Duty Use to add a recall appointment when a faculty member or academic already has an emeritus or recall appointment.
STP Stipend-Academic Use to give a stipend to an academic appointee. Note: For staff stipends, do not create a New Employee Instance. Use Pay Rate Change: Stipend-Staff to add a new one.
 
RFL Return from Leave (For Employees Only) RFL Return from Leave Use to return an appointment from a Leave of Absence.
RPL Partial Return from Leave Use to return an appointment from a Leave of Absence at a lower percent time (Job FTE) than prior to the Leave of Absence.
 
RNW Renewal (For Contingent Workers Only) RNW Renew CWR Use to reactivate a terminated CWR record. Previous action must be "Completion" and status must show "T" (terminated).
 
TER Termination (For Employees Only) Use for ending employment at UCB (separation) as well as ending an additional appointment.

Notes: Use LOF, LON, LOR, or LOS for "person-level" layoffs (i.e., layoff applies to all appointments).

Use JLN, JLP, JLR, or JLS for "job-level" layoffs (i.e., layoff applies to one or more appointments but not all appointments).

Use End Additional Job (EAD) to end an additional appointment (when there are other active jobs) if it is not a "job-level" layoff.

On the last active appointment, use a "person-level" Reason Code that ends employment with the university.

AAJ Accept Another Job Use to end employment when the employee resigns to accept another job.
CRA Casual/Restricted Appt. Use to end employment for an employee with Appointment Type "4-Casual/Restricted".
DEA Death Use to end employment as a result of the employee's death.
DWJ Dissatisfied With Job Use to end employment when an employee resigns due to job dissatisfaction.
EAD End Additional Job Use to end an additional appointment.
EME Emeritus Status Use to enter a termination action on a faculty employee to be rehired as Emeritus (REH EME action follows).
EXP Appointment/Contract Expired Use to end employment due to expiration of the appointment or contract.
FRL Failure to Return from Leave Use to end employment when an employee fails to return from a leave of absence.
GRA Graduation-No Longer Student Use to end employment when a student employee resigns due to graduation from UCB.
HLT Health Use to end employment when an employee resigns due to health reasons.
INA Inactive-12 consecutive months - from payroll Do not use. Ends employment when an employee has been inactive (received no pay and is not on person level leave) for 12 consecutive months.
JAB Job Abandonment Use to end employment when an employee fails to show up for work or contact supervisor.
JLN Job-Level Layoff – No Severance or Preferential Rehire Use to end an additional appointment when an employee is laid off with no severance and no preferential rehire and recall rights.
JLP Job-Level Layoff with Preferential Rehire Use to end an additional appointment when an employee is laid off with preferential rehire and recall rights.
JLR Job-Level Layoff – Reduced Severance with Preferential Rehire Use to end an additional appointment when an employee is laid off with reduced severance plus preferential rehire and recall rights.
JLS Job-Level Layoff with Severance Use to end an additional appointment when an employee is laid off with severance.
LAJ Look for Another Job Use to end employment when the employee resigns to look for another job.
LOF Layoff with Preferential Rehire/Recall Use to end employment when an employee is laid off with preferential rehire and recall rights.
LON Layoff - No Severance or Preferential Rehire/Recall Use to end employment when an employee is laid off with no severance and no preferential rehire and recall rights.
LOP Lack of Performance Use to end employment for an employee's lack of performance.
LOR Layoff - Reduced Severance with Preferential Rehire/Recall Use to end employment when an employee is laid off with reduced severance plus preferential rehire and recall rights.
LOS Layoff with Severance Use to end employment when an employee is laid off with severance.
LTC Grant/Contract Expired Use to end employment due to termination of a UCB grant or contract that funded the position.
LTD Termination-Limited Employee Use to end employment for an employee with Appointment Type "3-Limited".
MAR Family and/or Child Care Use to end employment when an employee resigns to perform family or childcare duties.
MED Medical Separation Use to end employment under medical separation policies.
MIL Military Service Use to end employment when an employee resigns to perform military service.
MOA Resign-Moved Out of Area Use to end employment when an employee resigns due to a move out of the area.
MSC Misconduct Use to end employment for an employee's misconduct.
NCL No Longer Certified/Licensed Use to end employment due to expiration of or lapse in an employee's license or certification.
NRG Resign-No Reason Given Use to end employment when an employee resigns and does not provide a reason for resignation.
NRH Do Not Rehire-EE Agreement Use to end employment when an employee agrees in a settlement not to seek future employment at UCB.
NSE Never Started Employment Use when an employee has been entered into HCM but never begins work.
OTH Other Use to end employment when no other termination reason code is appropriate.
OTT Other Term-Coach, Per Diem, Mgmt. Use to end employment for coaches, per diem nurses, vocational nurses, and management employees.
PDR Per Diem Release Use to end employment for an employee with Appointment Type "6-Per Diem".
PRE Pregnancy-Did not desire Leave Use to end employment when an employee resigns due to pregnancy and does not indicate a desire for pregnancy disability leave.
QWN Quit Without Notice Use to end employment when an employee resigns without providing notice.
REC Retirement-Compulsory-SMG Use to end employment for an SMG employee taking compulsory retirement.
REF Retirement-Faculty Use to end employment for a retiring faculty employee.
REL Released During Probation Use to end employment when an employee is released during 6-month probation.
RET Retirement-Voluntary-Staff Use to end employment for a staff employee taking voluntary retirement.
SCH To Attend School Use to end employment when an employee resigns to attend school.
SEM Self-Employment Use to end employment when an employee resigns to become self-employed.
TYR Terminal Year Use to terminate an academic appointee who did not receive tenure.
VWA Visa/Work Authorization Expire Use to end employment due to expiration of an employee's visa or work authorization document(s).
XOP Transfer to UCOP Use to end employment when an employee is going to work for UC Office of the President.
XSL Transfer to State/Lab Use to end employment when an employee is going to work for a UC Laboratory or other California state institution.
XUC Transfer to Other UC Location Use to end employment when an employee is going to work for a UC campus other than Berkeley.
 
TIN Transfer Out INT Internal Use to transfer ownership of an active record to another department. Note: For effective date, use the last day in your department.
 
XFR Transfer In (For Employees Only) For staff positions with recruitment, be sure to begin at Manage Hires and choose Transfer. APT Transfer - Appointment Type Use when an employee fills an TAM job requisition for the same position he or she holds on a limited or temporary appointment, resulting in a change to appointment type (e.g., from 3-Limited to 2-Regular/Career) but no other significant job changes.
XFD Transfer within Department Use when an employee moves from one position at UCB to another position at UCB with the same salary range midpoint, within a department.
XFL Transfer to New Dept-
Lateral
Use when an employee moves from one position at UCB to another position at UCB with the same salary range midpoint, in a different department.