Action Code | Description | Reason Code | Description | When to Use |
|
ADD |
Add Contingent Worker |
AFF |
Staff of UC/OP/Affiliated Org |
Use to create a Contingent Worker record for staff of UC/OP/Affiliated Organization. |
CNS |
Consultant |
Use to create a Contingent Worker record for a consultant. |
COM |
Committee Member |
Use to create a Contingent Worker record for a committee member. |
HSC |
HHMI Scholar |
Use to create a Contingent Worker record for an HHMI Scholar. |
IND |
Independent Contractor |
Use to create a Contingent Worker record for an independent contractor. |
LBL |
Employee of LBL |
Use to create a Contingent Worker record for an LBL employee. |
LPD |
LBL/DOE Postdoc |
Use to create a Contingent Worker record for an LBL/DOE Postdoc. |
SFC |
Unpaid Student Facilitator |
Use to create a Contingent Worker record for an Unpaid Student Facilitator (DECAL student). |
TMP |
Temporary Agency Staff |
Use to create a Contingent Worker record for Temporary Agency staff. |
VOL |
Volunteer |
Use to create a Contingent Worker record for a staff volunteer. |
VSC |
Visiting Scholar |
Use to create a Contingent Worker record for a Visiting Scholar (relationship w/department). |
VSR |
Visiting Student Researcher |
Use to create a Contingent Worker record for a Visiting Student Researcher (relationship w/department). |
|
COM |
Completion (For Contingent Workers Only) Use to end a Contingent Worker appointment. Will change status from "Active" to "Terminated." |
COM |
Complete Assignment (non-EE) |
Use to end a Contingent Worker appointment when complete. |
DEA |
Death (non-EE) |
Use to end a Contingent Worker appointment as a result of death. |
INV |
Involuntary (non-EE) |
Use when a Contingent Worker involuntarily leaves an appointment prior to completion. |
NOS |
No Show (non-EE) |
Use when a Contingent Worker has been entered into HCM but does not show up to begin work. |
VOL |
Voluntary (non-EE) |
Use when a Contingent Worker voluntarily leaves an appointment prior to completion. |
|
DEM |
Demotion (For Employees Only) |
INV |
Involuntary |
Use when an employee moves involuntarily from one UCB position to another UCB position with a lower salary range midpoint. |
VOL |
Voluntary |
Use when an employee moves voluntarily from one UCB position to another UCB position with a lower salary range midpoint. |
|
DTA |
Data Change |
APD |
Appointment Date |
Use to establish an earlier appointment end date or indefinite date. |
APT |
Appointment Type (EE Only) |
Use to change an employee's Appointment Type (e.g., from "3-Limited" to 2-Regular/Career"). Note: For Appointment Type changes resulting from filling a TAM job opening, use Transfer: APT Transfer - Appointment Type. |
COR |
Correction (Valid for EE or CWR) |
Use to correct an incorrect data value on the current row of an employee record. |
CST |
Change Status (EE Only) |
Use to change the Fixed/Variable status of a positive time employee. Note: To change a Career employee from Fixed to Variable status, use Data Change: RTI Reduction in Time/Layoff Indefinite or RTV Reduction in Time/Layoff Temporary. |
DPT |
Dept. ID Change - Reorg (Valid for EE or CWR) |
Do not use. Indicates a change made by Central to update an employee's Job Department due to reorganization or org tree node inactivation. |
ERD |
Expected Return Date |
Use to update an employee's leave expected return date. |
FLS |
FLSA Status Change |
Use to Change the FLSA Status on the HCM Job record. This change is necessary on some Job records using a normally Exempt Jobcode when the salary/FTE falls below Federal rules for Exempt Status. |
LVC |
Leave Code (EE Only) |
Use to update an employee's Leave Code. |
MTC |
Mass Title Change-Central Only (EE Only) |
Do not use. Indicates a mass change by Central to all affected titles. |
PER |
Percent Time Change (EE Only) |
Use to increase or decrease percent time (Job FTE) on an academic or casual/restricted appointment, or to increase percent time on a staff appointment. (See Data Change: RTI, RTT, RTV.) |
PRE |
Phased Retirement Reduction End |
Use to end Phased Retirement if the employee is terminating the program and not retiring. |
PRR |
Phased Retirement Reduction |
Use to establish the Phased Retirement Program. Use for each subsequent reduction as part of Phased Retirement. |
PSC |
Pay Schedule Change/Conversion (EE Only) |
Used for either mass conversion or individual changes to Pay Schedule (for example from Monthly MO/MA to Biweekly BW pay cycle. |
REV |
Five-Year Review-Academic |
Use when a five-year review for an academic appointment resulted in no salary action |
RPN |
Reappoint Contingent Worker (CWR Only) |
Use to renew a Contingent Worker assignment with no break in service, or to extend an assignment end date. |
RPT |
Renewal/Reappointment (EE Only) |
Use to renew an employee's appointment with no break in service, by extending an appointment end date. |
RTI |
Reduction in Time/Layoff Indefinite (EE Only) |
Use when management initiates a reduction in percent time (Job FTE) indefinitely, on an academic or staff appointment that would be eligible for preferential rehire in the event of a layoff. |
RTS |
Reduction in Time with Severance (EE Only) |
Use when management initiates a reduction in percent time (Job FTE) indefinitely, and employee is eligible for and accepts severance pay for the reduction. Limited use. Check the appropriate personnel program. |
RTT |
Reduction in Time/Layoff Temporary (EE Only) |
Use when management initiates a reduction in percent time (Job FTE) temporarily, on an academic or staff appointment. |
RTV |
Reduction in Time-Voluntary (EE Only) |
Use when an employee initiates a reduction in percent time (Job FTE) indefinitely or temporarily, on a staff appointment that would be eligible for preferential rehire in the event of a layoff. |
SDC |
START Program Data Change - Central Only (EE Only) |
Do not use. Restricted to HR Records Management. It is used to record a change to the START (Staff Academic Reduction in Time) program begin date, end date, or "RTP" distribution line percent. |
STA |
START Program Begin - Central Only (EE Only) |
Do not use. Restricted to HR Records Management. Used to record the beginning date of START program participation. |
STE |
START Program End (EE Only) |
Restricted to HR Records Management. It is used to record the ending date of START program participation. |
SUP |
Supervisor Change (Valid for EE or CWR) |
Use to change an employee's supervisor. |
TCC |
Time Code Change (EE Only) |
Use to change an employee's Time Code (e.g., from E-exception to Z-Positive Roster). |
TYR |
Terminal Year Appointment (EE Only) |
Use to indicate an academic appointee's final year after not receiving tenure. |
|
HIR |
Hire Use to hire a new employee or to add a new employment instance (concurrent job record) for an active employee. Use for the first Employment Instance on a new hire
(Person level- affects the person)
|
HIR |
Hire |
Use to hire an individual new to the UCB campus. |
HOP |
Hire from UCOP |
Use to hire an individual who was previously employed by UC Office of the President. |
HSL |
Hire from State/Lab |
Use to hire an individual who was previously employed by a UC Laboratory or other California state institution. |
HUC |
Hire from other UC Campus |
Use to hire an individual who was previously employed by a UC campus other than Berkeley. |
RET |
Hire UC System Staff Retiree |
Use to hire an individual staff member who previously retired from the University of California system. |
|
Hire (job level) Use for additional new jobs (Employment Instances) on a currently active employee |
ACA |
Additional Compensation |
Use for academic appointees receiving additional compensation. |
ADD |
Additional Job |
Use to add a new concurrent appointment whose dates overlap one or more active appointments (i.e., when an employee holds two or more appointments/part time jobs at the same time). |
INT |
Intern |
Use to add a concurrent appointment that is an internship. |
RAD |
Recall to Active Duty Emeritus |
Use to add a recall appointment when a faculty member already has an emeritus job. |
STP |
Stipend-Academic |
Use to give a stipend to an academic appointee. Note: For staff stipends, use Pay Rate Change: Stipend-Staff on current record - do not add an additional employment instance. |
|
JED |
Earnings Distribution Change (For Employees Only) |
COA |
Mass COA Change-Central Only |
Do not use. Indicates a mass change by Central to all affected distributions. |
DIS |
Distribution |
Use to:
- Change chartstrings to which earnings will be charged
- Add or change a Work-Study Code
- Re-allocate existing distribution percent (no change to Job FTE)
|
ECC |
Earnings Code Change |
Use to apply a more appropriate earnings code, oftentimes newly available. |
|
JLP |
Job Level - Paid Leave (For Employees Only) Use when an employee is taking a paid leave of absence from one appointment but remaining active in another appointment. This action does not place the employee on leave in PPS. Note: This action is only valid for employees with more than one active appointment. For employees with one appointment only, or for employees taking a paid leave of absence on all appointments, use Action PLA: Leave of Absence - Paid. |
ADM |
Administrative |
Use when campus administration has granted paid leave for an event or activity. |
ASM |
Active Service Modified |
Not a leave. Used for tracking modified service when an academic appointee has substantial responsibility for a newborn child or adoptee. |
CHB |
Child Bearing |
Use for paid pregnancy disability leave. |
FML |
FMLA-Family Medical Leave |
Use for paid leave eligible under the Family Medical Leave Act (FMLA). |
FUR |
Furlough |
Use when an employee has a pre-designated paid period of time off included in the type of position held. |
GOV |
Gov/Public Service |
Use for paid leave granted to perform government or public service. |
LLS |
Leave in Lieu of Sabbatical |
Use for paid leave granted to faculty when sabbatical policies cannot be invoked (requires exceptional approval). |
MED |
Medical |
Use for paid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA). |
OAC |
Other Academic |
Use for other academic-related paid leave not eligible under other types of leave. |
PAR |
Parental |
Use for paid leave to bond with a child after birth or adoption. |
PER |
Personal |
Use for employee-initiated paid leave granted for personal reasons. |
PRO |
Professional Develop |
Use for paid leave granted to take coursework (internship, etc.) for professional development. |
RES |
Special Research-Academic |
Use for paid leave granted to conduct research. |
SFP |
Sabbatical-Full Pay Acad |
Use for sabbatical leave at full pay. |
SPP |
Sabbatical Partial Pay Acad |
Use for sabbatical leave at partial pay. |
SRF |
Sabbatical-in-Res-Full Acad |
Use for sabbatical leave in residence at full pay. |
SRP |
Sabbatical-in-Res-Partial Acad |
Use for sabbatical leave in residence at partial pay. |
|
JLU |
Job Level - Leave Without Pay (For Employees Only) Use when an employee is taking an unpaid leave of absence from one appointment but remaining active in another appointment. This action does not place the employee on leave in PPS. Note: This action is only valid for employees with more than one active appointment. For employees with one appointment only, or for employees taking an unpaid leave of absence on all appointments, use Action LOA: Leave of Absence - Unpaid. |
ADM |
Administrative |
Use when campus administration has granted unpaid leave for an event or activity. |
BBP |
Benefits Bridge Period |
Use for qualified Non-Senate Faculty employees to continue health and welfare benefits for up to three months between active NSF appointments. |
CHB |
Child Bearing |
Use for unpaid pregnancy disability leave. |
FML |
FMLA-Family Medical Leave |
Use for unpaid leave eligible under the Family Medical Leave Act (FMLA). |
FUR |
Furlough |
Use when an employee has a pre-designated unpaid period of time off included in the type of position held. |
GOV |
Gov/Public Service |
Use for unpaid leave granted to perform government or public service. |
MED |
Medical |
Use for unpaid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA). |
OAC |
Other Academic |
Use for other academic-related unpaid leave not eligible under other types of leave. |
PAR |
Parental |
Use for unpaid leave to bond with a child after birth or adoption. |
PER |
Personal |
Use for employee-initiated unpaid leave granted for personal reasons. |
PRO |
Professional Develop |
Use for unpaid leave granted to take coursework (internship, etc.) for professional development. |
RES |
Special Research-Academic |
Use for unpaid leave granted to conduct research. |
TLO |
Temporary Layoff |
Use to reduce an employee's time to zero temporarily (management-initiated). |
|
JRC |
Job Reclassification (For Employees Only) |
RCD |
Downward |
Use when an employee's position is reclassified to a title with a lower salary range midpoint. |
RCL |
Lateral |
Use when an employee's position is reclassified to a title with the same salary range midpoint. |
RCU |
Upward |
Use when an employee's position is reclassified to a title with a higher salary range midpoint. |
RPJ |
Return |
Use to end a temporary job reclassification when the employee's regular position is non-budgeted. (See Note under JRC TMP for budgeted positions.) |
SER |
Series Change-Academic |
Use to change the job title of an academic appointee from one title series to another title series. Note: Check the appropriate box to indicate whether the reclassification was "With Recruitment" or "With Waiver." |
TMP |
Temporary |
Use for a temporary job reclassification when the employee's regular position is non-budgeted. Note: For a permanently budgeted position, place the budgeted postion on hold using POS PRT, and add a concurrent job for the temporary reclassification. End the temporary job reclassification using TER EAD, and take the budgeted position off hold using POS RMV. |
|
LOA |
Leave of Absence - Unpaid (For Employees Only) Use when an employee is taking an unpaid leave of absence from all active appointments (person level leave). This action places the employee on leave in PPS. Note: Each appointment should be placed on leave. The Effective Date and Expected Return Date on all appointments must be equal. |
ADM |
Administrative |
Use when campus administration has granted unpaid leave for an event or activity. |
BBP |
Benefits Bridge Period |
Use for qualified Non-Senate Faculty employees to continue health and welfare benefits for up to three months between active NSF appointments. |
CHB |
Child Bearing |
Use for unpaid pregnancy disability leave. |
FML |
FMLA-Family Medical Leave |
Use for unpaid leave eligible under the Family Medical Leave Act (FMLA). |
FUR |
Furlough |
Use when an employee has a pre-designated unpaid period of time off included in the type of position held. |
GOV |
Gov/Public Service |
Use for unpaid leave granted to perform government or public service. |
INP |
Initial Period-Academic |
Use when an academic appointee does not arrive on campus to begin work for at least one semester following the date of hire. |
MED |
Medical |
Use for unpaid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA). |
MIL |
Military Service |
Use for unpaid leave granted for military service. |
OAC |
Other Academic |
Use for other academic-related unpaid leave not eligible under other types of leave. |
PAR |
Parental |
Use for unpaid leave to bond with a child after birth or adoption. |
PER |
Personal |
Use for employee-initiated unpaid leave granted for personal reasons. |
PRO |
Professional Develop |
Use for unpaid leave granted to take coursework (internship, etc.) for professional development. |
RES |
Special Research-Academic |
Use for unpaid leave granted to conduct research. |
TLO |
Temporary Layoff |
Use to reduce an employee's time to zero temporarily (management-initiated). |
WKC |
Workers' Compensation |
Use for unpaid leave eligible under Workers' Compensation policies. |
|
PAY |
Pay Rate Change (For Employees Only) |
DIS |
Disciplinary |
Use when a department takes disciplinary action against an employee resulting in a reduction in pay. |
EQA |
Equity Adjustment-Individual |
Use to adjust an individual employee's pay based upon an inequity. This code is also used to provide salary increases to students or employees who do not receive regular increases. |
MER |
Merit |
Use when an employee receives a pay increase based upon performance within an established merit program, or when an academic appointee receives an advancement in step without a change in title or rank. |
MKT |
Market Adjustment - Academic |
Use only as directed by APO to make an adjustment to pay for Professorial & Academic Researcher titles to implement 10/1/07 Market salary scales. |
NAA |
Negotiated Agreement Adjustment |
Use to increase salaries for members of a bargaining unit to implement a negotiated agreement when the increase is not merit-based nor a range adjustment. |
PAR |
Parity Adjustment |
Use to bring a group of employees into alignment with comparison groups. |
RAC |
Range Adjustment-Central Only |
Do not use. Indicates a mass change by Central to all affected ranges. |
RAD |
Range Adjustment-Department |
Use to make a range adjustment within the department. |
RET |
Return to Base |
Use to end a stipend for a staff appointee. |
RIA |
Review Increase-Academic |
Use when an academic review results in a salary increase but no change to step. |
SCA |
Salary Scale Change-Acad |
Use to make an adjustment when there has been a salary scale change due to market. |
SDA |
Shift Differential Adjustment |
Use to make an adjustment to the Shift Differential rate on the Distribution page as a result of a change in policy or contract. |
SIM |
Salary Increase to Minimum |
Use to increase an employee's salary to the minimum value for the range. |
SRB |
Reduction to Base Pay |
Use to enter a salary reduction based upon employee participation in the Systemwide Furlough Plan for 2009-10. |
STM |
Structure Modification |
Use when employee's step changes due to add, delete or re-numbering of steps for the title. May or may not result in a pay change for the employee. |
STP |
Stipend-Staff |
Use to give a stipend to a staff appointee. Note: For academic stipends, add an appointment using Add Concurrent Job and choose Additional Job: Stipend-Academic. |
TIM |
Time in Title- Academic Students |
Use to give a step increase to GSIs or GSRs based on either years of service or where they are in their degree program, (e.g., passed orals). |
|
PLA |
Leave of Absence - Paid (For Employees Only) Use when an employee is taking a paid leave of absence from all active appointments (person level leave). This action places the employee on leave in PPS. Note: Each appointment should be placed on leave. The Effective Date and Expected Return Date on additional appointments must be equal to or within the leave dates on the Home Department appointment. |
ADM |
Administrative |
Use when campus administration has granted paid leave for an event or activity. |
ASM |
Active Service Modified |
Not a leave. Used for tracking modified service when an academic appointee has substantial responsibility for a newborn child or adoptee. |
CHB |
Child Bearing |
Use for paid pregnancy disability leave. |
FML |
FMLA-Family Medical Leave |
Use for paid leave eligible under the Family Medical Leave Act (FMLA). |
FUR |
Furlough |
Use when an employee has a pre-designated paid period of time off included in the type of position held. |
GOV |
Gov/Public Service |
Use for paid leave granted to perform government or public service. |
LLS |
Leave in Lieu of Sabbatical |
Use for paid leave granted to faculty when sabbatical policies cannot be invoked (requires exceptional approval). |
MED |
Medical |
Use for paid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA). |
MIL |
Military Service |
Use for paid leave granted for military service. |
OAC |
Other Academic |
Use for other academic-related paid leave not eligible under other types of leave. |
PAR |
Parental |
Use for paid leave to bond with a child after birth or adoption. |
PER |
Personal |
Use for employee-initiated paid leave granted for personal reasons. |
PRO |
Professional Develop |
Use for paid leave granted to take coursework (internship, etc.) for professional development. |
RES |
Special Research-Academic |
Use for paid leave granted to conduct research. |
SFP |
Sabbatical-Full Pay Acad |
Use for sabbatical leave at full pay. |
SPP |
Sabbatical Partial Pay Acad |
Use for sabbatical leave at partial pay. |
SRF |
Sabbatical-in-Res-Full Acad |
Use for sabbatical leave in residence at full pay. |
SRP |
Sabbatical-in-Res-Partial Acad |
Use for sabbatical leave in residence at partial pay. |
WKC |
Workers' Compensation |
Use for paid leave eligible under Workers' Compensation policies. |
|
POS |
Budgeted Position Change (For Employees Only) |
CHG |
Change Position Number (Job Data only) |
Use when changing an incumbent's Position Number, as a result of headcount consolidation or restructuring only. |
CNV |
Pos Mgmt Conversion (Job Data only) |
Do not use. Indicates a job record added by the system for Position Management conversion. (Inactive as of 12/2/12) |
DEP |
Department (Position only) |
Use to update a position's Department. (Automatically updates incumbent Job records if current or future row.) |
EME |
Emeritus Title Change (Position Only) |
Use when updating the Job Code on a Position for a Faculty member who is retiring as Emeritus. (Requires additional transaction in incumbent's Job Data to complete the Rehire-Emeritus action.) |
FTE |
Change in Budgeted FTE (Job Data Only) |
Use to increase or decrease Budgeted FTE. |
INA |
Position Inactivated (Position only) |
Use to inactivate a position. |
HCD |
Headcount Decrease (Position only) |
Use to decrease a position's Headcount. |
HCI |
Headcount Increase (Position only) |
Use to increase a position's Headcount. |
HRS |
Standard Hours (Position only) |
Use to update a position's Standard Hours. (Requires additional transaction in incumbent's Job Data to complete the Data Change-Percent Time Change.) |
JRC |
Job Reclassification (Position only) |
Use to update the Job Code on a staff position. (Requires additional transaction in incumbent's Job Data to complete the Job Reclassification.) |
LOC |
Location (Position only) |
Use to update a position's Location. (Automatically updates incumbent Job records if current or future row.) |
LVL |
Level 7 Department (Position only) |
Use to update a position's Level 7 Department ID. |
NEW |
New Position (Position only) |
Use to create a new position. |
OVR |
Override Position Data (Job Data only) |
Use when activating the Override Position Data button on the job record, for purposes of disconnecting that Job record from any Position updates. (Note: If activating the Override Position Data button for purposes of updating Job Data fields, use an Action and Reason that reflect the job record update.) |
PRO |
Academic Promotion (Position only) |
Use to update the Job Code on a Position for a Faculty member who is receiving an Academic Promotion. (Requires additional transaction in incumbent's Job Data to complete the Academic Promotion.) |
PRT |
Position Hold (Job Data Only) |
Use to hold a permanently budgeted position while temporarily paying an employee using an unbudgeted chartstring (e.g., while the employee does an internship, takes a paid sabbatical, etc.). |
REP |
Reports To (Position only) |
Use to update a position's Reports To position number. (Automatically updates incumbent Job records if current or future row.) |
RMV |
Remove Position Hold (Job Data Only) |
Use to remove the hold from a permanently budgeted position. |
UPD |
Position Data Update (Position only) |
Use when updating multiple fields on a Position, excluding updates to Job Code. (Automatically updates incumbent Job records if Department, Standard Hours, Location and/or Reports To are updated but Job Code is not updated, and is current or future row.) (Note: For updates to Job Code, use Reclassification or Academic Promotion reasons.) |
USE |
Use Position Data (Job Data only) |
Use when activating the Use Position Data button to revert to position data fields and reconnect the job record to any position data updates. |
|
PRO |
Promotion (For Employees Only) |
ACA |
Academic |
Use to advance an academic appointee from one rank to another within a title series. |
CAR |
Career Ladder |
Use when an employee in a Career Ladder position moves to a higher level within the Career Ladder. |
PRO |
Promotion |
Use when an employee moves from one UCB position to another UCB position with a higher salary range midpoint. |
RZN |
Regularization |
Use for faculty, initially appointed Acting Assistant Professors, who have now completed doctoral degree requirements and changed to Assistant Professor title. |
|
REH |
Rehire (For Employees Only) For staff positions with recruitment, enter the Job Requisition number. Use for the first Employment Instance on a new rehire (separated employee).
(Person level - affects the person)
|
EME |
Emeritus Status |
Use to enter a rehire action on a faculty employee returning as Emeritus (action follows TER EME). |
PRL |
Preferential Rehire-Layoff |
Use to rehire a former UCB employee eligible for preferential rehire under layoff policies. |
PRM |
Preferential Rehire-Medic Sep |
Use to rehire a former UCB employee eligible for preferential rehire under medical separation policies. |
RCL |
Recall from Layoff |
Use to rehire a former UCB employee eligible under recall policies. |
REH |
Rehire |
Use to rehire a former UCB employee, with or without recruitment. |
REI |
Reinstatement |
Use only for circumstances of reinstatement of employment, where the termination has been suspended or reversed (e.g., due to a grievance settlement), usually without a break in service. |
RET |
Rehire UC Berkeley Staff Retiree |
Use to rehire an individual staff member who previously retired from UC Berkeley. |
ROP |
Rehire - from UCOP |
Use to rehire a former UCB employee who was previously employed by UC Office of the President. |
RSL |
Rehire - from State/Lab |
Use to rehire a former UCB employee who was previously employed by a UC Laboratory or other California state institution. |
RUC |
Rehire - from other UC Campus |
Use to rehire a former UCB employee who was previously employed by a UC campus other than Berkeley. |
|
Rehire (job level) Use for reactivating additional jobs (Employment Instances) in terminated status, only for a currently active employee. |
ACA |
Additional Compensation |
Use for academic appointees receiving additional compensation. |
ADD |
Additional Job |
Use to add a new concurrent appointment whose dates overlap one or more active appointments (i.e., when an employee holds two or more appointments/part time jobs at the same time). |
INT |
Intern |
Use to add a concurrent appointment that is an internship. |
RAD |
Recall to Active Duty |
Use to add a recall appointment when a faculty member or academic already has an emeritus or recall appointment. |
STP |
Stipend-Academic |
Use to give a stipend to an academic appointee. Note: For staff stipends, do not create a New Employee Instance. Use Pay Rate Change: Stipend-Staff to add a new one. |
|
RFL |
Return from Leave (For Employees Only) |
RFL |
Return from Leave |
Use to return an appointment from a Leave of Absence. |
RPL |
Partial Return from Leave |
Use to return an appointment from a Leave of Absence at a lower percent time (Job FTE) than prior to the Leave of Absence. |
|
RNW |
Renewal (For Contingent Workers Only) |
RNW |
Renew CWR |
Use to reactivate a terminated CWR record. Previous action must be "Completion" and status must show "T" (terminated). |
|
TER |
Termination (For Employees Only) Use for ending employment at UCB (separation) as well as ending an additional appointment.
Notes: Use LOF, LON, LOR, or LOS for "person-level" layoffs (i.e., layoff applies to all appointments).
Use JLN, JLP, JLR, or JLS for "job-level" layoffs (i.e., layoff applies to one or more appointments but not all appointments).
Use End Additional Job (EAD) to end an additional appointment (when there are other active jobs) if it is not a "job-level" layoff.
On the last active appointment, use a "person-level" Reason Code that ends employment with the university.
|
AAJ |
Accept Another Job |
Use to end employment when the employee resigns to accept another job. |
CRA |
Casual/Restricted Appt. |
Use to end employment for an employee with Appointment Type "4-Casual/Restricted". |
DEA |
Death |
Use to end employment as a result of the employee's death. |
DWJ |
Dissatisfied With Job |
Use to end employment when an employee resigns due to job dissatisfaction. |
EAD |
End Additional Job |
Use to end an additional appointment. |
EME |
Emeritus Status |
Use to enter a termination action on a faculty employee to be rehired as Emeritus (REH EME action follows). |
EXP |
Appointment/Contract Expired |
Use to end employment due to expiration of the appointment or contract. |
FRL |
Failure to Return from Leave |
Use to end employment when an employee fails to return from a leave of absence. |
GRA |
Graduation-No Longer Student |
Use to end employment when a student employee resigns due to graduation from UCB. |
HLT |
Health |
Use to end employment when an employee resigns due to health reasons. |
INA |
Inactive-12 consecutive months - from payroll |
Do not use. Ends employment when an employee has been inactive (received no pay and is not on person level leave) for 12 consecutive months. |
JAB |
Job Abandonment |
Use to end employment when an employee fails to show up for work or contact supervisor. |
JLN |
Job-Level Layoff – No Severance or Preferential Rehire |
Use to end an additional appointment when an employee is laid off with no severance and no preferential rehire and recall rights. |
JLP |
Job-Level Layoff with Preferential Rehire |
Use to end an additional appointment when an employee is laid off with preferential rehire and recall rights. |
JLR |
Job-Level Layoff – Reduced Severance with Preferential Rehire |
Use to end an additional appointment when an employee is laid off with reduced severance plus preferential rehire and recall rights. |
JLS |
Job-Level Layoff with Severance |
Use to end an additional appointment when an employee is laid off with severance. |
LAJ |
Look for Another Job |
Use to end employment when the employee resigns to look for another job. |
LOF |
Layoff with Preferential Rehire/Recall |
Use to end employment when an employee is laid off with preferential rehire and recall rights. |
LON |
Layoff - No Severance or Preferential Rehire/Recall |
Use to end employment when an employee is laid off with no severance and no preferential rehire and recall rights. |
LOP |
Lack of Performance |
Use to end employment for an employee's lack of performance. |
LOR |
Layoff - Reduced Severance with Preferential Rehire/Recall |
Use to end employment when an employee is laid off with reduced severance plus preferential rehire and recall rights. |
LOS |
Layoff with Severance |
Use to end employment when an employee is laid off with severance. |
LTC |
Grant/Contract Expired |
Use to end employment due to termination of a UCB grant or contract that funded the position. |
LTD |
Termination-Limited Employee |
Use to end employment for an employee with Appointment Type "3-Limited". |
MAR |
Family and/or Child Care |
Use to end employment when an employee resigns to perform family or childcare duties. |
MED |
Medical Separation |
Use to end employment under medical separation policies. |
MIL |
Military Service |
Use to end employment when an employee resigns to perform military service. |
MOA |
Resign-Moved Out of Area |
Use to end employment when an employee resigns due to a move out of the area. |
MSC |
Misconduct |
Use to end employment for an employee's misconduct. |
NCL |
No Longer Certified/Licensed |
Use to end employment due to expiration of or lapse in an employee's license or certification. |
NRG |
Resign-No Reason Given |
Use to end employment when an employee resigns and does not provide a reason for resignation. |
NRH |
Do Not Rehire-EE Agreement |
Use to end employment when an employee agrees in a settlement not to seek future employment at UCB. |
NSE |
Never Started Employment |
Use when an employee has been entered into HCM but never begins work. |
OTH |
Other |
Use to end employment when no other termination reason code is appropriate. |
OTT |
Other Term-Coach, Per Diem, Mgmt. |
Use to end employment for coaches, per diem nurses, vocational nurses, and management employees. |
PDR |
Per Diem Release |
Use to end employment for an employee with Appointment Type "6-Per Diem". |
PRE |
Pregnancy-Did not desire Leave |
Use to end employment when an employee resigns due to pregnancy and does not indicate a desire for pregnancy disability leave. |
QWN |
Quit Without Notice |
Use to end employment when an employee resigns without providing notice. |
REC |
Retirement-Compulsory-SMG |
Use to end employment for an SMG employee taking compulsory retirement. |
REF |
Retirement-Faculty |
Use to end employment for a retiring faculty employee. |
REL |
Released During Probation |
Use to end employment when an employee is released during 6-month probation. |
RET |
Retirement-Voluntary-Staff |
Use to end employment for a staff employee taking voluntary retirement. |
SCH |
To Attend School |
Use to end employment when an employee resigns to attend school. |
SEM |
Self-Employment |
Use to end employment when an employee resigns to become self-employed. |
TYR |
Terminal Year |
Use to terminate an academic appointee who did not receive tenure. |
VWA |
Visa/Work Authorization Expire |
Use to end employment due to expiration of an employee's visa or work authorization document(s). |
XOP |
Transfer to UCOP |
Use to end employment when an employee is going to work for UC Office of the President. |
XSL |
Transfer to State/Lab |
Use to end employment when an employee is going to work for a UC Laboratory or other California state institution. |
XUC |
Transfer to Other UC Location |
Use to end employment when an employee is going to work for a UC campus other than Berkeley. |
|
TIN |
Transfer Out |
INT |
Internal |
Use to transfer ownership of an active record to another department. Note: For effective date, use the last day in your department. |
|
XFR |
Transfer In (For Employees Only) For staff positions with recruitment, be sure to begin at Manage Hires and choose Transfer. |
APT |
Transfer - Appointment Type |
Use when an employee fills an TAM job requisition for the same position he or she holds on a limited or temporary appointment, resulting in a change to appointment type (e.g., from 3-Limited to 2-Regular/Career) but no other significant job changes. |
XFD |
Transfer within Department |
Use when an employee moves from one position at UCB to another position at UCB with the same salary range midpoint, within a department. |
XFL |
Transfer to New Dept- Lateral |
Use when an employee moves from one position at UCB to another position at UCB with the same salary range midpoint, in a different department. |