Transfer of Files

When an employee moves to another Berkeley department, the official personnel file must move with the employee after the employee changes to a new department. It should be sealed in an envelope, marked confidential and hand delivered to or retrieved by the supervisor in the employee's new home department. The employee is not to be given the personnel file to deliver himself or herself. The prior department may maintain a copy of the personnel file for its own records.

All documents in the official personnel file should be transferred to the new department except as listed below. The employee's medical file should also be sent to the hiring manager after the hiring process has been completed.

Documents that should NOT be transferred to the new department include:

  • Supervisor working file;
  • Timesheets