Vacancy or Position Reclassification Requests
Job Description Template for represented positions
Use the Represented Job Description Template below for vacancies or reclassification requests involving REPRESENTED positions:
Completion of the following job description template addendum is required when submitting a Staff Research Associate (SRA) position to the Compensation unit for a reclassification, or when creating a new SRA position. The SRA addenda is a job evaluation tool, used to assist you and/or your supervisor in providing necessary and basic information about the key responsibilities of SRA positions. If you have any questions about this addenda, contact your Compensation Analyst.
When submitting a description for a Represented position, please include information about:
Reclassification Request: Leave this section blank if the position is being newly created. If you are submitting a request for reclassification, briefly describe the significant changes that have taken place since the position was last reviewed. Additionally, provide a copy of the former job description for the position.
Purpose of the Position/Job Summary: Provide a brief description of the overall purpose of the position (not the organization), telling why it exists.
Scope & Impact: Describe the organizational scope of the position. What part of the campus is affected by the position’s work – department? College? Control Unit? What are the consequences of the position’s actions?
Key Responsibilities: Identify the major key functions and the estimated time spent performing each function. Use specific action verbs to describe functions; for example, “open, post, and distribute mail”, not “handle mail”. Avoid vague terms like “assist in”, “arrange for”, or “administer”.
Knowledge and Skills: Describe the kind of knowledge required, the specialized skills and abilities necessary to be able to perform the job.
Relevant Education and Training for the Position: Describe the minimal educational requirements, along with other requirements such as licenses and certifications.
Problem Solving: Briefly, in one to three sentences, describe three common problems solved by the position, three unusual or complex problems solved by the position, and three examples of problems/situations that are referred to the position’s supervisor for resolution.
Supervision: (NOTE: Complete this section ONLY if this position, in addition to the personally performed duties, supervises 2.0 or more FTE, AND performs at least 3 of the following):
Independently selects subordinates OR participates in the interviews and recommends who should be hired;
Independently determines subordinates’ performance ratings OR recommends performance ratings;
Independently decides within budgetary limitations the amount of subordinate merit increases, whom will be selected for promotional opportunities, and whether to request the reclassification of a position, OR recommends these actions;
Has independent authority to issue written warnings and suspensions and determines what discipline should be imposed upon a subordinate OR recommends such actions;
Has independent authority to resolve grievances or complaints OR formulates and recommends a resolution to grievances or complaints.
“Recommendations” are customarily given substantial weight by higher-level supervisors/managers and are typically accepted. Positions that give work assignments to other employees and review their work products, but do not perform at least 3 of these functions are typically LEAD positions, not supervisory positions. Indicate employees supervised, job title and FTE.