Frequently Asked Questions - Factor Leave Accruals

All Non-­‐exempt and Exempt employees have transitioned to Factor Leave Accruals, with the exception of Exempt Academic titles. Exempt employees in Academic titles will continue to accrue vacation and sick time as they have in the past.

To find out if you hold an Exempt or Non-­‐exempt position, do one of the following:

• Login into blu.berkeley.edu with your CalNet ID, and the top left corner of the webpage will display “Non-­‐exempt” or “Exempt.”
• If you know your title code, you can go tohttps://tcs.ucop.edu/tcs/jsp/nonAcademicTitlesSearch.htm.
• If you don’t have online access or are still unsure, please check with your supervisor.

Your accruals are based on your hours on pay status. If the time you are paid for varies, then so will your accruals. Therefore, a full-­‐time employee should expect to see the same accruals over the course of the year, while part-­‐time employees’ accruals will vary depending on the above.

Note: Leave Without Pay does not count toward sick and vacation accruals.

You can view your accrued vacation and sick leave balances in CalTime or UCPath.

Employees accrue sick and vacation leave as follows:

• Exempt employees accrue leave on the 1^st of each month, following the close of each calendar month cycle.
• Non-­‐exempt employees accrue leave after the conclusion of every two biweekly pay periods if eligible.

Sick and vacation leave accrual balances are then immediately updated in CalTime and UCPath.

Vacation and sick leave factor rates are assigned to an employee based on current UC policy and agreed upon union contract terms.

The number of hours you are on pay status is multiplied by your vacation and sick leave factor rate to determine how much leave you have accrued.

Calculation: Factor rate X number of hours on pay status = Amount of vacation or sick leave accrued

For example, if your vacation factor rate =0.057692 and your sick leave factor rate = 0.046154 and you worked 100 hours, you would accrue the following:

Vacation Leave:              0.057692 x 100 = 5.769200 hours

Sick Leave:                       0.046154 x 100 = 4.615400 hours

Pay status includes a period of time for which an employee receives pay, such as time worked and paid leave (including compensatory time, vacation, or sick leave).

Your sick and vacation leave accruals are calculated based on factor leave accrual rates. Non-­exempts will accrue leave every two biweekly pay periods (quadra­‐weekly). The employee’s factor leave accrual rate is multiplied by the number of hours on pay status during a quadra-­weekly cycle (160 hours in the case of a full‐time Non‐exempt employee).

For Exempt employees, the factor leave accrual rate is multiplied by the number of hours on pay status during a calendar month cycle.

Each calendar month has a different number of working hours. The total number of working hours in a month is calculated by multiplying the number of business days (e.g. Monday to Friday) in that month and by the number of hours in a workday (e.g. 8).

The number of working hours for each month (assuming a full-­‐time work schedule) can be found in UCPath under "Working Hours Calendar."

You can reach out to your Human Resources contact. They should be able to assist you.

Employees in an Exempt academic titles will not accrue leave based on a factor leave accrual rate and will continue to accrue leave as they do currently. Non-exempt academic employees will accrue leave based upon factor accrual rate.

Note: Being an employee who works in an academic department is not the same as being an employee who has an academic job title. Some employees work in academic departments but do not have an academic job title, in which case, they will be subject to the factor leave accrual method.

Your Human Resources contact should be able to inform you of your job title classification.