E-Verify

• E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) under the U.S. Citizenship and Immigration Services (USCIS) to verify employment eligibility based on information provided by an employee's Form I-9.
• Information is electronically verified against records contained in DHS and the Social Security Administration (SSA) databases.

• Under the final rule - FAR 1.108(d), UC, along with other Institutions of Higher Education, UC is required to enroll in E-Verify once awarded a federal contract or subcontract that requires participation in E-Verify as the term of the contract.
• When UC is awarded a federal contract that contains the FAR E-Verify clause, UC, as the contractor and any covered subcontractors on the project, must enroll within 30 calendar days of the contract/subcontract award date.
• UC must also post the Right to Work poster and the E-Verify Notice.

• The final rule requires the government to insert the E-Verify clause into applicable Federal contracts, committing government contractors to use the E-Verify system for their newly hired and existing employees assigned to such Federal contracts.

• Federal Acquisition Regulation (FAR) is a set of rules and regulations used to manage the way the Federal Government acquires supplies and services with appropriated funds.

• All federal contracts contain the FAR E-Verify clause.
• The federal contract must also have a value above $100,000, a performance period longer than 120 days, and the performance must be within the United States.
• Indefinite-delivery/indefinite-quantity (IDIQ) contracts that have been modified after the September 8, 2009 effective rule date on a bilateral basis, in accordance with FAR 1.108(d)(3), to include the clause for future orders.
• For IDIQ contracts, the remaining period of performance must extend 6 months after the final rule effective date, and the amount of work expected under the remaining performance period is "substantial."

• A subcontract based on a prime contract with the E-Verify clause which is for services or construction and has a value above $3000.
• Exception: Grants are not subject to the rule. Only qualified federal contracts and subcontracts, as described above, are subject to the E-Verify requirement.

• Potential fines for non-compliance
• Potential loss of existing contract

A federal contractor risks debarment from future federal contracts if it does not comply with E-Verify.

To learn more information:

• US Citizenship and Immigration Services
• Personnel Policies for Staff Members, Policy 21: Appointment  (PDF)
• University of California E-Verify Implementation Schedule  (PDF)
• University of California E-Verify Guidelines  (PDF)

UC Berkeley is registered with E-Verify and their number is: 1219005. The name is listed as University of California. Note: this information should only be used for paid UC Berkeley employees.

If you are a UCB employee and need HR assistance please contact your region. If you are not a UCB employee and you have a question, you may contact the People & Culture First Contact team at (510) 664-9000 option 3, and they will route your question to the appropriate team for follow-up.