Frequently Asked Questions - CalTime (OE Timekeeping Initiative)

This page is a list of all frequently asked questions for the CalTime (OE Timekeeping Initiative) section. Please click on the appropriate question to view its answer.

Biweekly Pay Conversion

Where should I go if I have questions?

  • The Payroll and HR websites – for answers to question about the details of biweekly pay cycles and the Transition Assistance Plan
  • Your HR representative – for questions about non-exempt status, and overtime reporting
  • Unit managers – for questions about the impact on processes in your units

How is the campus preparing employees for this transition?

  • Informational resources will be provided in the form of a biweekly toolkit on the web.
  • To help bridge the transition weeks, a Transition Assistance Program will provide eligible employees with the option of a short-term, no interest loan of $100 to $1,000 from the University and/or a cash out of up to 80 hours of leave from employee’s existing accrued vacation time and/or accrued compensatory time.
  • CalTime will provide an automated tool for employees to record time worked via computer or time clock, depending on the job and the unit.

Will there be ongoing communications about the biweekly pay cycle conversion?

Yes. Announcements will be posted on the Central Payroll website. If you have questions for which you need immediate assistance, please email

Why are exempt employees remaining on a monthly pay schedule?

Exempt employees receive a predetermined salary each pay period, regardless of the amount of time worked, and are not eligible for overtime. Exempt employees are required to report only non-productive time, such as vacation or sick time.

What do "nonexempt" and "exempt" mean?

  • Nonexempt employees are eligible for overtime under the Fair Labor Standards Act (FLSA) and record their actual time worked.
  • Exempt employees are not eligible for overtime.
  • If you are unsure of your exemption status you can

Can I choose not to go to the biweekly pay schedule?

No. All nonexempt employees will be making the switch to biweekly pay. For union-represented employees, the change is subject to collective bargaining.

What is the advantage to employees?

  • Employees will receive overtime pay more frequently.
  • Employees, including students, will be paid every other week.
  • The campus will reduce the number of pay cycles from 9 to 2, and standardize the pay period reflected in the employee’s paycheck.

Why is UC making this change?

The transition is part of a system-wide plan to bring employees at all UC locations onto a standardized pay schedule, with the goal of improving the quality and efficiency of UC's business processes. The new system provides several benefits, including:

  • A systematic approach to payroll time reporting
  • Standardized payroll cycles across all UC locations
  • More efficient and effective time reporting
  • Fewer manual adjustments