How to Use the Job Builder

Launching the application (CalNet authentication required)

When you launch the Berkeley Job Builder, you will see a list of the twenty job fields. From there you can drive down to view job families and job categories. Select the appropriate job title to view the job standard. Note: Javascript is required to use the Berkeley Job Builder application. Contact your IT support staff if Javascript is not enabled in your browser.


Creating a job description template

When viewing an individual job standard, select the button "Create Job Description (MS Word)" at the bottom of the standard to create a job description template in Word format.


Saving a job description template to your local computer, and how to name the file

Windows Instructions

IMPORTANT: Since the Job Description Template is generated from a web application, if you open the file through your browser you will need to use the "Save As..." feature to save the file as a Word document (*.doc) rather than an HTML (*.htm) document. Note: When saving the document, be sure to select "Word document (*.doc)" from the "Save As Type" drop-down menu to save the file as a Word document.

If you accidentally save the file as an HTML document, you can still edit the document by opening the HTML file in Word (rather than double-clicking the file, which will open it in a browser) and using "Save As..." to save it correctly as a Word document.

Detailed Windows instructions

  1. When you select the "Create Job Description (MS Word)" button, select "Save" in the dialog box and save the file to the appropriate location. For the file name, please use the format JobTitle-LASTNAME-FIRSTNAME.doc. (For example: Accountant1-Doe-John.doc.)
  2. If you select "Open" rather than "Save" in the dialog box, then save the document via the Word menu bar. Select "File > Save As..." then navigate to the appropriate location on your hard drive or server drive. For the file name, please use the format JobTitle-LASTNAME-FIRSTNAME.doc. (For example: Accountant1-Doe-John.doc.) Note: When saving the document, be sure to select "Word document (*.doc)" from the "Save As Type" drop-down menu to save the file as a Word document.

Mac Instructions

IMPORTANT: Since the Job Description Template is generated from a web application, you will need to use the "Save As..." feature to save the file as a Word document (*.doc) rather than an HTML (*.htm) document. Note: When saving the document, be sure to select "Word Document" or "Microsoft Word Document" from the "Format" drop-down menu in the "Save As" dialog box.

If you accidentally save the file as an HTML document, you can still edit the document by opening the HTML file in Word (rather than double-clicking the file, which will open it in a browser) and using "Save As..." to save it correctly as a Word document.

Detailed Mac instructions

  1. For Mac users, we recommend using the Safari browser for downloading and saving Job Description Templates.
  2. In Safari, when you select the "Create Job Description (MS Word)" button, the file will be saved automatically to the default location, or to a location you have previously designated. (Note: You can check or change this location via the Safari menu bar by selecting "Safari > Preferences > General" and choosing a location from the "Save downloaded files to" menu.)
  3. You can then launch Microsoft Word, open the file, and edit it.
  4. When you are ready to save the file with a unique file name, select "File > Save As..." from the Word menu bar, and name the file using the format JobTitle-LASTNAME-FIRSTNAME.doc. (For example: Accountant1-Doe-John.doc.) Note: When saving the document, be sure to select "Word Document" or "Microsoft Word Document" from the "Format" drop-down menu in the "Save As" dialog box.

Printing a job standard

When viewing an individual job standard, there are buttons at the bottom of the job standard that will allow you to print that standard, print all job standards for that category (this is similar to printing what was formerly referred to as a “job family matrix”), or print all job standards for that family.