This page is a list of all frequently asked questions for the Employment section. The questions are grouped into different categories. Please click on the appropriate topic to view questions and answers for that section.

Hiring

How will the Delegated Authorities know what positions are posted?

HR will send a monthly list to them of all posted requisitions.

How do I request advertising?

Indicate the external media venues and chart string you would like to use in the additonal comments section and job posting destination section of the TAM job opening. Your recruiter will work with you on coordinating the advertisement efforts.

How do I recruit using an Executive Search firm?

Contact your Recruiter or Employment Services Manager for information regarding use of Executive Search firms.

When will I have access to my applications?

  • For all Career, partial-year career, and contract appointments: Day 15 of posting (Exception: SPC applicants are available within the first 14 days)
  • Immediately for MSP and limited-900 hour postings.

How do I determine my Affirmative Action recruitment goals for a job?

To determine Affirmative Action recruitment goals, see the list of Control Unit Affirmative Action goals.

Affirmative Action goals also display within the TAM system.

How can I conduct an internal only recruitment?

You must receive authorization from Human Resources. Submit your request to Brenda Ferguson Hodges at bfhodges@berkeley.edu.

How do I get a temporary waiver?

Temporary waiver requests may be sent to the Talent Acquisition and Employment Services unit at careers@berkeley.edu.

When is it appropriate to recruit on a Career Ladder?

Departments may wish to recruit professional level (uncovered and non-MSP) positions on a career ladder. View additional information on Career Ladder Promotions.

How do I hire a temporary worker?

There are several options for filling temporary needs, including hiring individuals on contract or limited appointments. You may recruit for these positions using the Talent Acquisition (TAM) system, or direct hire for limited appointments. To hire individuals on contract you must use an Employee Relations approved contract template. See information regarding temporary hires.

You may also, in some circumstances, hire through a UC approved temporary staffing agency. View more details regarding temporary agencies.

Job Applicant

I recently acquired relevant job experience that I want to place in my resume, how can I update it?

Unfortunately, you won’t be able to make any edits to your uploaded document once you have submitted your application. However, we can upload a new updated attachment (resume/cover letter as one file) and delete the outdated version, but it’s not guaranteed the hiring team will be able to see the update if the recruitment is already in progress.

It’s been some time since I’ve heard anything about my application, how can I follow up?

The majority of the positions on campus require a two week posting period before applications can be reviewed. In most cases the review process takes several weeks, if not months. After the department begins reviewing applications, they will contact applicants of interest directly for telephone screening and/or an in-person interview. While most applicants are initially contacted via telephone, they may also be contacted through e-mail. Make sure to check your spam folder as in some cases e-mails can be filtered by your service provider.

How can I find out who is the hiring manager or lead recruiter on this posting?

For a variety of reasons, including privacy protection, we are not able to provide that information.  If you would like to address your cover letter, you can address it to “Dear Hiring Manager” or “Dear Hiring Committee.”

I am having trouble with the online process, is there an alternative method to apply?

The University requires that applications are submitted through our online system.

Drop in computer access is available in the reception area at Central Human Resources, 2199 Addison Street (University Hall), Room 192, Berkeley, CA 94720-3540, please call ahead of time to ensure there is a computer available to use at (510) 642-4621.

For help submitting an application online, please contact Campus Shared Services at (510) 664-9000 option 3; 5.

I can't remember my user id and/or password, can you reset it?

There is a login help link. You may enter your username and get a new password sent to you via email or you may enter your email address and your username will be sent to you via email. Please make a note of the email address you used to register your username and password.

I keep getting an error message when I try logging in to apply.

There are a number of solutions to this problem, however, it is up to you to troubleshoot.

  • Try using a different browser. 
  • Use the browser’s “incognito” or “private” window to mask credentials that were previously used.
  • Clear your browser’s cache. 
  • If you are an internal applicant, try logging in through blu.berkeley.edu.

In the middle of my online application process, the system kicked me out. I am unable to move past a certain spot in the process.

This is not necessarily an internal issue, unless the issue was previously mentioned through Berkeley Jobs, rather, try to use a different browser and continue the application process. Your application will NOT be considered until you have clicked the “Submit” button in the final step. 

I have several accounts, can they be purged or deleted?

Unfortunately, we can neither consolidate nor delete your accounts, please try to use only one account to better keep track of your submitted applications. 

How long is the review process, after the first review posting is listed?

In most cases the review process takes several weeks, if not months. After the department begins reviewing applications, they will contact applicants of interest directly for telephone screening and/or in-person interview. While most applicants are initially contacted via telephone, they may also be contacted through e-mail. Make sure to check your spam folder as in some cases e-mails can be filtered by your service provider.

If a job is still posted after the posting end date, how can I find out if there is an extension to the posting?

The “First Review” date does not necessarily mean that the job posting will close down, however, due to the nature of the initial applicant pool it is not guaranteed that the position will remain open. In all cases you will receive an email notifying you of when the posting is closed/filled. 

I applied for the job through a third party system, do I need to apply through jobs.berkeley.edu?

UC Berkeley requires for application activity to be tracked. For this reason, all persons seeking employment as staff must apply via our website at Berkeley Jobs.

I applied for a UC Berkeley job opening on another website but I can’t seem to find it on here. Do I need apply for it again on here?

You have not successfully applied to the position unless you applied through Berkeley Jobs. If you apply for a job opening through an external website that is past the deadline please notify us by calling 510-664-9000 option 3; 5.

I don’t know how to upload my cover letter/additional documents to my application. How do I add the additional document?

Please note, you can ONLY upload ONE DOCUMENT. Please include your cover letter and resume in one document and upload it by clicking the “Upload new resume/cover letter” radio button. Proceed by clicking “Upload” and searching and selecting your desired document. 

How do I know that I have successfully submitted my application?

After you have submitted your application you should receive an email notification acknowledging receipt of your application. If you do not receive this email, your application may not have been successfully submitted. The application should also appear on your list of applications within your Careers home page.

How do I apply for a job opening?

Instructions on how to apply, how to search for job openings, how to register an account, how to create a profile, and how to upload documents can be found through this slideshow.

Job Search Tips

Are positions at UC Berkeley covered by unions and what are the fees associated with being part of a union?

Some positions on the UC Berkeley campus are covered by a collective bargaining agreement.  Employees in positions that are covered may be required to pay an Agency Fee to their exclusive representative union.  Agency fees vary from union to union.  For more information about this, please visit the Labor Relations website.

What benefits does the University offer?

Please visit the University of California ‘UCnet’ website to view information about health and welfare benefits.

What are the definitions of the different types of jobs?

  • Career Appointments are considered “regular” employment. They are defined as 50% or more of full-time for 1 year or longer.
  • Contract Appointments are considered “temporary” assignments. They have a definite time period, i.e. 6-month or 1-year contract. Terms and conditions are specified in a written employment contract.
  • Limited Appointments are considered “temporary” assignments. Individuals in this appointment are expected to be on pay status for less than 1,000 hours in a 12-month period.
  • Partial Year Career Appointments are considered “regular” employment. Individuals in this appointment have regularly scheduled periods not to exceed 3 months per year, i.e. furlough.

I am a citizen of a country other than the United States. Am I eligible to work for UC Berkeley?

All offers of employment to new employees are contingent upon presentation of documents demonstrating the appointee's identity and work authorization consistent with the provisions of the Immigration Reform and Control Act.

When can I expect to hear back from the hiring department?

The majority of the positions on campus require a two week posting period before applications can be reviewed. In most cases the review process takes several weeks. After the department begins reviewing applications, they will contact applicants of interest directly for telephone screening and/or in-person interview.

What happens when I submit my application?

After you have submitted your application you should receive an email notification acknowledging receipt of your application. If you do not receive this email, your application may not have been successfully submitted. The application should also appear on your list of applications within your Careers home page.

How will the department contact me?

Most applicants are initially contacted via telephone, but may also be contacted through e-mail. Make sure to have up-to-date contact information on your applicant profile as well as resume.

What does the term "required qualifications" mean?

Required qualifications are the basic knowledge, skills, education and experience necessary for the position as defined in the specific job classification.

What is a search agent?

A search agent is an advanced search option that you set up in Candidate Gateway to notify you via email when jobs of interest are entered into the system. You can create multiple search agents to correspond to various keywords, departments, or job codes.

When should I fill out a new application?

You must fill out a new application for each position you would like to be considered for.

Why do I have to fill out an application?

Your employment application is considered a legal document, and will be used as a tool to determine whether you qualify for a specific position. Please make sure to include employment history, educational background, skills and licensures in your application and/or resume/cover letter.

Do you keep applications on file for future vacancies?

While your information will remain stored in the applicant system, you will not be considered for future vacancies unless you have formally applied to the position.

Can I start the application process and come back later to complete it?

Yes. You may save your application and finalize it at a later date. Your application will not be considered for the job posting until it is submitted.

May I have the contact information of the hiring manager?

For a variety of reasons, including privacy protection, we are not able to provide that information.  If you would like to address your cover letter, you can address it to “Dear Hiring Manager” or “Dear Hiring Committee.”

What if I forget my user name or password?

There is a login help link. You may enter your user name and get a new password sent to you via email or you may enter your email address and your user name will be sent to you via email. Please make a note of the email address you used to register, your user name and password.

How do I submit a cover letter?

You can only submit one document.  In order to submit a cover letter in addition to a resume, you must combine the two and save as one document.

If I am attaching a resume, do I also have to complete the application?

Yes. Thank you for providing us with the most complete information about your employment background. You may use the same application, update or revise your information as needed on subsequent applications, thus speeding up the process.

I don't have a computer. May I mail my resume to you?

We are only able to consider applicants who apply online. Therefore, you must apply at http://jobs.berkeley.edu. However, you may visit our office at 2199 Addison St., Room 192 (University Hall). The reception lobby has a computer available for job application purposes. (Hours: Monday - Friday, 8:00 a.m.- 5:00 p.m.). To ensure you are able to use the computer please schedule an appointment. To do so, please call (510) 642-7053. You may also wish to consider using the computers at your local library.

May I submit my resume directly to the hiring department?

Government regulations require that UC Berkeley track application activity. For this reason, all persons seeking employment as regular staff must apply via our website at http://jobs.berkeley.edu. Once you have applied to the job, your application is directly forwarded to the hiring department.

Do I need a resume?

No, just fully complete the application. If you do have a resume you can cut and paste or upload it into the application.

Where should I send my resume?

We do not accept resumes at Human Resources.  All applications, including past employment information, must be submitted through the Careers website at http://jobs.berkeley.edu.

How do I obtain a list of job openings at UC Berkeley?

To search for job openings at UC Berkeley, visit the Careers website at http://jobs.berkeley.edu.

How do I find out the status of my application?

The status of the job is available here. Until you receive information from the hiring department, you are “under consideration” for the position.

How do I know if this job is still available?

If you are able to locate a job on the Careers website (http://jobs.berkeley.edu), then the position is still open and being recruited for.

What are the hours that I can submit my application?

Applications can be submitted online any day of the week, at any time (24/7).  Applicants are welcome to use the Employment Services computer to submit their application during business hours (Monday through Friday, 8 am to 5 pm).  Applicants can also schedule half-hour appointments by calling (510) 642-4621.

How do I apply for a job at UC Berkeley?

You must apply online at http://jobs.berkeley.edu.  There you can create a profile and submit your resume and cover letter.

Position Control

What is position control?

This is the regular review of the need to fill new or existing staff positions to ensure that there is a bona fide need for the position that fits within the strategic goals of the university, and that the funds are available. Especially in light of future downsizing, restructuring, and business process changes, there is a need to more closely monitor staffing decisions from a broad campus perspective.

What is the goal of position control for staff jobs?

The near-term goal is to ensure that campuswide staffing costs are reduced by $50M (approximately 500 positions) within the next 36 months, by the end of FY19.

What positions are excluded from position control?

The following types of positions are excluded.

  • Student appointments.

  • Contract and grant funded positions, unless they are moved to central funds for more than 6 months.

  • Academic titles: all faculty, as defined in APM 110-4(15) (e.g. ladder ranked faculty, adjuncts, Professors in Residence, all the Unit 18 titles such as lecturers, etc.).

  • Researchers, Project Scientists, and Specialists (except where hired on non-grant funds).

  • Positions funded by resources directly controlled by the faculty as identified by chart fields 1 and 2 (e.g. start-up package, retention, etc.).

  • Chairs, Academic Directors, and Deans.

  • Specialists and Advisors in Cooperative Extension.

  • Academic Coordinators (currently reviewed by the Academic Personnel Office).

  • Librarians (currently reviewed by the unit head).

  • Post docs.

  • GSIs and GSRs.

  • Extension instructors.

  • Readers and Tutors.

What is the process for submitting a request for approval to hire beginning 7/1/16?

Requests for approval to hire beginning 7/1/16 should be sent to the Chancellor, EVCP, Vice Chancellor, Dean, CFO, or University Librarian, as appropriate, with compelling justification via the list of designated approvers. They will evaluate the justification and decide which requests to approve, and notify the hiring manager of their final decision.

How do I notify CSS HR/AP if a request for approval to hire has been approved?

If the request to fill the position has been approved, the requisition along with the approval email from the designated approvers should be submitted to the CSS via ServiceNow.

What is the process for posting staff positions supported either by contract and grant funds or by any funds controlled by faculty (both types of positions are excluded from position control)?

The faculty should continue to follow whatever process they are currently using to submit requests to recruit for these positions which may vary by school or college. In some cases they go through the Research Administrator, others go through the HR Partner. There is no need to change the process or to go through the designated approver.

CSS, the Research Administrators and HR Partners will work together to get information to the recruiters via ServiceNow that identifies these positions so they can be posted.

How long will it take to get the approval to fill a position?

All parties recognize the importance of meeting business needs in a timely manner, especially those that are urgent. The length of time to approve will vary depending on a variety of factors such as volume of requests and levels of review.

What is the difference between contract and grant funded positions and employment contract positions?

“Positions funded by contracts and grants” refers to the funding source, not the type of appointment, and those positions that are fully grant or contract funded are not subject to position control unless the position is moved off of those funds and onto a different funding source for more than 6 months.

Employment contract positions are temporary appointments with an end date and require position control approval. Contract extensions also need to be submitted for approval.

Is approval required for posting or reposting a limited appointment position?

Recruitments for all limited appointment positions do require approval.

Do positions that are funded by endowments and other philanthropy require an approval?

Endowments and other philanthropically funded positions  need to go through position control. The review is to determine whether the full costs are covered by the funding source, or if it is creating “hidden” costs that impact general funds; and “cost of ownership” in the long term.

Who should HR Partners send their contract appointment renewals to for review?

HR Partners should send contract appointment renewals back to the division if they have not been approved by the designated approver for that specific division.

If a job is posted before 7/1, will the new hire (who will be hired after 7/1) be subject to Position Control?

Unless otherwise directed by the division head, staff positions posted prior to 7/1 continue under the current processes.  As of 7/1, advance approval by the division's designated approver is required before CSS takes any action.

What is the process for approval for posting Contract and Grant funded positions which are moved to central funds for more than 6 months?

Requests to hire Contract and Grant funded positions which are moved to central funds for more than 6 months should be submitted after approval has been provided by the designated approver following the unit’s review procedures.

What is the review process for positions partially funded by Contracts and Grants and partially funded centrally?

These positions fall under position control and must be reviewed  following the unit’s approval process.

What is the process for posting student positions?

Since student positions are excluded from position control, no approval is needed for these positions. They may be submitted for posting following your regular process.

Is approval required for reposting a position following a failed search?

Recruitment for these positions do require approval.

May signing bonuses be provided for approved positions?

No unit may give a signing bonus without the advance approval of the Chancellor. They are rarely used and only in extremely exceptional cases. Please be aware that Faculty Recruitment Allowances are not considered signing bonuses.

Miscellaneous

How do we fill out time sheets if someone works for multiple departments?

Employee timesheets are able to capture multiple departments. Please approve employee work hours completed in your department. Departments should work with Payroll to determine the best method to use.

How will we track temporary help?

Each employee assigned to work in your department will need to record his or her time and pay on a temporary timesheet, which you can obtain from the Payroll Office. This timesheet must have the correct approval signature before submitting it to the Payroll Office.

How do we contact these agencies?

HR Employment Services will contact the agencies.

Can we use temporary agencies to hire staff?

HR Employment Services will have contracts in place with selected temporary agencies. If you have a special request that a contracted agency cannot fulfill, please contact HR Employment Services to help you secure a contract with a specialized agency.

How will we advertise that we are hiring?

HR Employment Services will advertise all open positions. You may request advertisement on the Deployment Triplicate form used to notify HR Employment Services of your vacancy.

What are the titles of contractors we are allowed to hire?

Departments can hire individuals offering “common or professional services,” i.e., Building and Maintenance Contractors, Janitorial Services, Security Guards, Doctors, Evaluators, System Analyst, etc. Please review the Procurement Services’ website for a complete list and hiring process.

Can we hire contractors? What types?

Yes, please refer to the Procurement Services’ website to review contractor-hiring procedures. Procurement Services will have a complete list of eligible titles.